Office-Based Legal Administrative Assistant

Oguz Law; Walnut Creek (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Oguz Law, a reputable law firm in California, is seeking a detail-oriented Legal Administrative Assistant to support daily operations at their Walnut Creek office. Key responsibilities include managing legal documents, client reception, and administrative support, all while requiring fluency in Turkish. This full-time role offers a collaborative work environment and valuable growth opportunities.

Benefits

Paid day off on your birthday

Health insurance coverage

Monthly commuting allowance

Qualifications

• Fluency in Turkish is essential for internal communication.
• Preferred experience in legal or administrative roles.
• Proficiency in Microsoft Excel and digital document systems are necessary.

Responsibilities

• Manage incoming legal documents and ensure timely distribution.
• Welcome clients and provide initial assistance.
• Assist with administrative tasks like document preparation and mail processing.

Skills

Fluency in Turkish

Organizational skills

Communication skills

Education

A law degree

Tools

Microsoft Excel

Job description

Office-Based Legal Administrative Assistant

About Oguz Law

We are OguzLaw, a successful and empowering law firm based in California. We provide services in immigration, personal injury, asylum, corporate, and trademark law in the United States.

As a leading San Francisco Bay Area-based law firm, we cover all cities in California, from Concord and San Jose to Lafayette, San Diego, Los Angeles, and Walnut Creek. Beyond our location, we offer our services on a global scale, reaching clients not only across the United States but also in various international locations.

OguzLaw is focused on making our clients’ American dreams come true with our professional team of nearly 90 experienced legal professionals. As a multicultural and multilingual team, we are committed to supporting our clients through accessible, inclusive, and collaborative legal services. By leveraging technology and innovation in everything we do, we provide efficient and tailored assistance for our clients’ needs.

To define our services, we specialize in helping entrepreneurs and immigrants start and structure successful ventures and support immigrants seeking a fresh start in the U.S. or justice after an injury. Moreover, we handle global hiring and fundraising, assist immigrants in smoothly completing visa processes, and lead business owners in navigating intellectual property matters safely. Committed to forward-looking, results-oriented solutions, we customize our approach to address our client’s unique goals and needs, representing the interests of foreign and domestic businesses, entrepreneurs, investors, and immigrants in the legal environment of the United States.

About the role

• Job Type: Full-time, Onsite
• Working Hours: Monday to Friday, 9:00 AM – 5:00 PM
• Oguz Law is looking for a dependable and detail-oriented Legal Administrative Assistant to join our team onsite at our Walnut Creek office. This position is key to supporting the daily operations of our legal team and ensuring the smooth handling of administrative, logistical, and client-facing tasks.

Key Responsibilities

• Document Coordination:
• Manage incoming legal documents such as Employment Authorization Documents (EAD) and SSN cards, track them in internal systems, and ensure accurate and timely distribution in coordination with the Billing Team.
• Mail Processing:
• Print and prepare case packages for mailing, act as signatory when required, and ensure all physical correspondence is properly documented and delivered.
• Administrative Support:
• Assist with document preparation, check handling, and other administrative tasks carried out on behalf of firm leadership.
• Check Tracking:
• Record incoming checks delivered to the office and promptly communicate relevant details to the Billing Team.
• Document Scanning and Distribution:
• Scan incoming legal notices (e.g., RFEs) and ensure the correct internal recipients are notified for follow-up.
• Client Reception and Assistance:
• Welcome clients to the office, provide initial support, and guide them to appropriate personnel when necessary.
• Mail Review and Prioritization:
• Review scanned mail received from the general office inbox, flag urgent matters, and forward important documents to the appropriate team members.

Qualifications

• Fluency in Turkish is required, as many of our internal communications and client interactions involve the Turkish language
• Previous experience in legal or administrative roles is preferred
• A law degree is not required, but would be considered a strong asset
• Excellent organizational and communication skills
• Proficiency in Microsoft Excel and digital document systems
• Professional demeanor with a client-focused mindset
• Authorized to work in the U.S. and able to work onsite full-time

What We Offer:

• A dynamic and collaborative work environment
• Opportunity to grow within a mission-driven legal firm
• Meaningful work supporting individuals and families through legal processes
• Paid day off on your birthday
• Health insurance coverage is available to full-time employees following the standard eligibility period
• We also provide a monthly commuting allowance to support your transportation costs