OFFICE AUTOMATION SPECIALIST II - 64063738

Florida; Tallahassee (FL); On-site; USD 42,000 - 58,000; Full time

Job summary

Florida Department of Health is seeking an Office Automation Specialist II for in-office work to manage and enter data into the HIV/AIDS morbidity registry. The role supports end users and ensures timely, accurate data entry, with emphasis on confidentiality and data validation.

Candidates should have strong Microsoft Office and Adobe Acrobat skills, ability to train others, and experience with confidential database systems. This is a full-time, on-site position within the Department of Health.

Qualifications

• Experience with confidential database systems.
• Experience providing technical assistance.
• Experience with electronic document storage systems.
• Experience reviewing and editing the work of others.
• Experience providing training to others.

Responsibilities

• Manage secure folders of assigned areas and ensure that all exchanged documents follow the standard security protocol.
• Process and enter patient information into the HIV/AIDS case registry to meet established deadlines.
• Validate data for errors and anomalies.
• Keep assigned sites apprised of any revisions to reporting standards and procedures.
• Provide technical support to assigned Areas as requested.
• Conduct routine out-of-state calls to resolve intrastate case duplications.
• Strong organizational skills and keen eye for details and changes.
• Assist in training newly hired Case Managers in data entry and data validation.
• Perform other duties and assistance as may be required.

Skills

Independent work

Communication skills

Data comparison

MS Office

Adobe Acrobat

Education

AA degree or higher

Tools

Electronic document storage systems

Job description

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OFFICE AUTOMATION SPECIALIST II - 64063738

Date: Sep 30, 2026

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Requisition No:884630

Agency: Department of Health

Working Title: OFFICE AUTOMATION SPECIALIST II - 64063738

(Applicants accepted only from Department of Health employees, (includes OPS, Career Service, SES or SMS employees).

Applicants will not be accepted from outside of the department.

Division of Disease Control and Health Protection

Bureau Of Communicable Diseases

This is a full-time, in-office position only

Your Specific Responsibilities:

This is a highly responsible and professional position in the HIV/AIDS Section, Surveillance Program. This position requires the ability to accurately manage and enter data into the HIV/AIDS morbidity registry and provide technical assistance to the end users of the system. Applicants should possess excellent data management skills to meet specified deadlines. Experience with confidential database systems preferred.

• Manage secure folders of assigned areas and ensure that all exchanged documents follow the standard security protocol.
• Process and enter patient information into the HIV/AIDS case registry to meet established deadlines.
• Validate data for errors and anomalies.
• Keep assigned sites apprised of any revisions to reporting standards and procedures.
• Provide technical support to assigned Areas as requested.
• Conduct routine out-of-state calls to resolve intrastate case duplications.
• Strong organizational skills and keen eye for details and changes.
• Assist in training newly hired Case Managers in data entry and data validation.
• Perform other duties and assistance as may be required.

Required Knowledge, Skills, and Abilities:

• Ability to work independently and as part of a team.
• Ability to communicate effectively and professionally, both in writing and orally.
• Ability to compare data from various sources for accuracy.
• Knowledge and experience with Microsoft office products, and Adobe Acrobat.

Qualifications:

• Experience working with confidential database systems.
• Experience providing technical assistance.
• Experience with electronic document storage systems.
• Experience reviewing and editing the work of others.
• Experience providing training to others.li>

Preferred –

• AA Degree or higher
• Three years or more of experience
• At least two years of data entry experience.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website:http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending on the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.