OFFICE AUTOMATION ASSISSTANT.

Naval Education and Training Command; Great Lakes (IL); Vor Ort; USD 38.000 - 52.000; Vollzeit

Zusammenfassung

Naval Education and Training Command seeks a civilian staff member to support administrative duties within the Freedom Hall Division. You will review recruit data cards for the Physical Fitness Assessment and prepare a variety of naval and business correspondence.

The role requires precise data handling, ability to type at least 40 words per minute, and adherence to federal employment rules including E-Verify and security clearances. This is a full-time position with government benefits.

Qualifikationen

• Specialized experience at GS-04 or equivalent, including creating documents and data management.
• Knowledge of grammar, spelling, capitalization, punctuation, and style guides for final documents.
• Processing forms and requests used in office tasks like timekeeping and supply requisitioning.
• Ability to read and interpret procedural guidelines and manuals for software and workflows.
• Experience translating handwritten drafts into polished final products.

Aufgaben

• Review recruit data cards to ensure required information for the PFA.
• Ensure awards actions are completed on time per directives.
• Coordinate travel for Freedom Hall Division staff as needed.
• Type naval and business letters, memoranda, directives, reports, endorsements, and forms from rough drafts.
• Use database or spreadsheet software to create, enter, revise, sort, or retrieve data for reports.
• Schedule appointments and meetings in accordance with policies and priorities.

Kenntnisse

Typing 40 wpm

Data entry

Editing documents

Ausbildung

4 years above high school

Jobbeschreibung

• You will review all recruit data cards to ensure each indicates and includes all required information for participation in the Physical Fitness Assessment.
• You will ensure that all necessary actions are performed for military awards, that they are completed on time, and in accordance with location and higher echelon directives.
• You will coordinate travel for Freedom Hall Division staff as necessary.
• You will type a variety of naval and business letters, memoranda, directives, statistical and narrative reports, endorsements, forms from handwritten roughs, edit copy, computer disks or email attachments
• You will utilize database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports.
• You will schedule appointments and meetings without prior approval in accordance with the policies and priorities.

Duties

• You will review all recruit data cards to ensure each indicates and includes all required information for participation in the Physical Fitness Assessment.
• You will ensure that all necessary actions are performed for military awards, that they are completed on time, and in accordance with location and higher echelon directives.
• You will coordinate travel for Freedom Hall Division staff as necessary.
• You will type a variety of naval and business letters, memoranda, directives, statistical and narrative reports, endorsements, forms from handwritten roughs, edit copy, computer disks or email attachments
• You will utilize database or spreadsheet software to create, enter, revise, sort or calculate, and retrieve data for reports.
• You will schedule appointments and meetings without prior approval in accordance with the policies and priorities.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final SECRET security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following: 1) Creating spreadsheets, graphics, and database documents and performing a substantial range of functions to enter, manipulate and retrieve work; 2) Utilizing knowledge of grammar, spelling, capitalization, punctuation, and general terminology necessary to prepare documents from handwritten drafts into final form; 3) Processing forms and requests used in various office support tasks, such as time and attendance and office supply requisitioning; and 4) Reading and interpreting general procedural guidelines, including software user manuals, correspondence procedures, and style manuals.

Additional qualification information can be found from the following Office of Personnel Management website: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

4 years above high school

A transcript must be submitted with your application if qualifying using education. See Required Documents for additional information.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Initial consideration for this announcement is limited to the number of applications listed at the top of this announcement. All applications received on the day the application limit is reached will be accepted and processed.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link:

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.