ADMINISTRATIVE SERVICES ASSISTANT

U.S. Fleet Forces Command; Kittery (ME); On-site; USD 48,000 - 72,000; Full time

Job summary

PORTSMOUTH NAVAL SHIPYARD seeks an Administrative Services Assistant in the Assistant Nuclear Engineering and Planning Manager (Code 2301). This civilian position involves front-desk duties, mail management, and keeping office equipment in good condition.

Responsibilities include handling access, calls, and directing inquiries, while ensuring smooth office operations and material management. Compliance with DoD/security requirements applies.

Qualifications

• Experience providing effective oral and written communication with tact and diplomacy.
• Ability to work independently, accept responsibility, and use sound judgment.
• Ability to research, compile and present information for others.

Responsibilities

• Control access to the office, answer phones, triage requests, and direct visitors to staff.
• Handle incoming and outgoing mail and correspondence.
• Maintain office/building materials and office equipment.

Skills

Oral and written communication

Independent work

Research & information synthesis

Software systems

Tools

Software systems

Job description

Summary

You will serve as a ADMINISTRATIVE SERVICES ASSISTANT in the ASSISTANT NUCLEAR ENGINEERING AND PLANNING MANAGER (CODE 2301) of PORTSMOUTH NAVAL SHIPYARD.

Summary

You will serve as a ADMINISTRATIVE SERVICES ASSISTANT in the ASSISTANT NUCLEAR ENGINEERING AND PLANNING MANAGER (CODE 2301) of PORTSMOUTH NAVAL SHIPYARD.

Duties

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• You will control access to the physical office, answer telephones, determine nature of requests, and direct callers and visitors to appropriate staff.
• You will be responsible for all handling incoming and outgoing mail and correspondence.
• You will maintain office/building material condition and office equipment.

Requirements

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Conditions of employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators, and safety shoes continuously for the duration of the work shift.
• Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
• This position is subject to work an uncommon tour, including nights, weekends, and holidays to meet mission requirements. Overtime or night differential pay and/or unusual duty hours may be required.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

For GS-7

Your Resume Must Demonstrate At Least One Year Of Specialized Experience At Or Equivalent To The GS-6 Grade Level Or Pay Band In The Federal Service Or Equivalent Experience In The Private Or Public Sector. Specialized Experience Must Demonstrate The Following

• Experience providing effective oral and written communication to personal contacts with tact and diplomacy.
• Experience working independently, accepting responsibilities, being resourceful, and exercising sound judgement.
• Experience applying knowledge of various management functions, processes and principles sufficient to research, compile and present information for use by others.
• Experience applying knowledge of software systems required to complete all tasks assigned.

For GS-6

Your Resume Must Demonstrate At Least One Year Of Specialized Experience At Or Equivalent To The GS-5 Grade Level Or Pay Band In The Federal Service Or Equivalent Experience In The Private Or Public Sector. Specialized Experience Must Demonstrate The Following

• Experience applying knowledge of grammar, spelling, punctuation, format requirements, security regulations, file and mail procedures.
• Experience applying knowledge of software systems required to complete all tasks assigned.
• Experience maintaining a supervisor's calendar to schedule appointments, conferences, and any other commitments based upon knowledge of workload.

Additional qualification information can be found from the following Office of Personnel Management website:

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

AND

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/miscellaneous-clerk-and-assistant-series-0303/

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Education

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

PPP

applicants will be placed at the FPL, if determined well qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants:

To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/

Military Spouse Preference

applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.