Office Associate-Mailroom

Illinois Comptroller; Springfield (IL); Hybrid; USD 55,000 - 72,000; Full time

Job summary

The Illinois Office of the Comptroller is seeking a Mailroom Office Associate to support daily mail operations at headquarters in Springfield. Under direct supervision, you will operate and program computerized mail inserting and sorting equipment, and oversee mail delivery to state agencies and the US Post Office.

The role requires attention to detail, willingness to work in a fully in-office environment, and adherence to established procedures.

Qualifications

• Resume required for this job posting.
• This is a union position; provisions of the collective bargaining agreement apply.
• Fully in-office work schedule; hybrid not available.

Responsibilities

• Operates computerized mail inserting equipment.
• Makes minor adjustments and repairs on mail inserting equipment.
• Monitors equipment performance to ensure proper operations.
• Ensures proper procedures are maintained when operating equipment.
• Provides input concerning operational problems.
• Programs and operates computerized mail sorting equipment.
• Makes set-up adjustments and minor repairs.
• Monitors equipment performance to ensure proper operations.
• Prepares registered and certified mail for Office of Comptroller.
• Operates computerized mail processing systems, continuous forms-bursting machines, binds computer produced reports into books, and shreds obsolete documents in accordance with established procedures.

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents - Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

The State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:58863
Opening Date: 09/21/2026
Closing Date: 10/02/2026
Agency: Illinois Office of Comptroller
Class Title:OFFICE ASSOCIATE - 83803
Salary: $55,230.24 - $72,339.53, Anticipated Starting Salary - $55,230.24
Job Type: Salaried
Category:Full Time
Number of Vacancies: 1
Bargaining Unit Code: IFT/Teamsters
Work Hours: Monday - Friday, 37.5 hours/week
Anticipated Hybrid Work Schedule Availability: Not available, fully in office
Headquarter Location: 325 W Adams St, Springfield, Illinois, 62704
Work County: Sangamon
Agency Contact: [e-mail]

***A RESUME IS REQUIRED FOR THIS JOB POSTING***

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

The Illinois Office of the Comptroller is seeking applicants for the position of Mailroom Office Associate.

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a "fiscal watchdog" to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all.

Major Function

Under direct supervision, the Office Associate operates and programs computerized mail inserting and mail sorting equipment. The incumbent sorts, delivers, picks up mail, including loading and unloading bulk mail. The Office Associate is responsible for daily mail runs to other state agencies and the US Post Office.

Job Responsibilities

Operates computerized mail inserting equipment.

• Makes minor adjustments and repairs on mail inserting equipment.
• Monitors equipment performance to ensure proper operations.
• Ensures proper procedures are maintained when operating equipment.
• Provides input concerning operational problems.

Programs and operates computerized, mail sorting equipment

• Makes set-up adjustments and minor repairs.
• Monitors equipment performance to ensure proper operations.
• Ensures proper procedures are maintained when operating equipment.
• Provides input concerning operational problems.

Operates computerized mail processing systems, continuous forms-bursting machines, binds computer produced reports into books, shreds obsolete documents in accordance with established procedures.

• Monitors equipment performance to ensure proper operations.
• Ensures proper procedures are maintained when operating equipment.
• Provides input concerning operational problems.
• Prepares registered and certified mail for Office of Comptroller.