Office Associate III - Transportation

Richmond Public Schools; Richmond (VA); On-site; USD 41,000 - 63,000; Full time

Job summary

Richmond Public Schools Transportation seeks an Office Associate III to support transportation operations in Richmond, Virginia. The role is 12 months (260 days) with non-exempt status, starting immediately under the supervision of the Director of Pupil Transportation & Fleet Maintenance.

Qualifications include a high school diploma or equivalent with five years of office experience, strong math and computer skills, and excellent communication and organizational abilities.

Qualifications

• High school diploma or equivalent plus five years of office associate experience.
• General knowledge of business office procedures, practices and equipment and the ability to quickly learn the operations of the office.
• Ability to perform mathematical calculations and demonstrate excellence in business English, grammar, spelling and punctuation.
• Excellent communication, organizational and public relations skills are required.
• Ability to establish and maintain effective working relationships with others and be adaptable to changing priorities.
• Ability to efficiently organize assignments, handle multiple assignments simultaneously and work with minimum or no supervision.

Responsibilities

• Greets customers in person or on the telephone using the standard four-part greeting and notifies the appropriate staff member of arrivals.
• Maintains shipping records and documentation for all orders.
• Operates a personal computer to produce correspondence, reports and other materials using multiple management techniques to enter, edit, print and file data.
• Maintains office supplies inventory by checking stock, anticipating needs, placing and expediting orders.
• Keeps equipment operational by following manufacturer’s instructions and procedures.
• Maintains technical knowledge by attending educational workshops and reading administrative support publications.
• Contributes to team effort by accomplishing related results as needed.

Skills

Communication skills

Organizational skills

Public relations skills

Relationship building

Adaptability

Computer skills

Math skills

Office procedures

Education

High school diploma or equivalent

Job description

Office Associate III - Transportation

Richmond City Public Schools Transportation - Richmond, Virginia Open in Google Maps

Job Details

Job ID: 5890629

Application Deadline: Aug 28, 2026 11:59 PM (Eastern Standard Time)

Posted: Aug 18, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title: Office Associate III - Transportation

Grade Level/Terms of Employment: 12 month (260 Day)

FLSA Status: Non-Exempt

Work Location: Transportation

Immediate Supervisor: Director, Pupil Transportation & Fleet Maintenance

QUALIFICATIONS:

• High school diploma or its equivalency, plus five year of office associate experience.
• Must have a general knowledge of business office procedures, practices, and equipment and the ability to quickly learn the operations of the office and other duties as assigned.
• Must have the ability to perform mathematical calculations and demonstrate excellence in business English, grammar, spelling, and punctuation.
• Excellent communication, organizational, and public relations skills are required.
• Must be able to establish and maintain effective working relationships with others and be adaptable to changing priorities.
• The ability to efficiently organize assignments, effectively handle multiple assignments simultaneously, and work effectively under minimum or no supervision is essential.
• Must have the ability to exercise tact, good judgment and demonstrate initiative in the completion of assignments.
• Must be able to work with school administrators, teachers, and business partners.
• Excellent computer skills are required.

PERFORMANCE EXPECTATIONS: Greets customers in person or on the telephone using the standard four-part greeting. Notifies the appropriate staff member of the arrival of visitors and/or employees. Maintains customer confidence by keeping information confidential. Maintains shipping records and documentation for all orders. Operates a personal computer and related equipment to produce correspondence, reports, charts and other materials using numerous management techniques to enter, edit, print and file data. Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders. Keeps equipment operational by following manufacturer’s instructions and established procedures. Maintains technical knowledge by attending educational workshops and reading administrative support publications. Contributes to team effort by accomplishing related results as needed. Performs other related duties as assigned.

GENERAL DEFINITION AND CONDITIONS OF WORK: Performs clerical work typically performed in an office setting. Work requires sitting, occasional walking, light lifting of office items up to 10 pounds, fingering, and repetitive motions. Vocal communication is required for expressing or exchanging ideas by means of the spoken word, hearing is required to perceive information at normal spoken word levels, and visual acuity is required for preparing and analyzing written or computer data, operating machines, and determining the accuracy and thoroughness of work.

LENGTH OF CONTRACT: This is a twelve-month (260 days) contract position , grade 109.7, with excellent benefits.

START DATE: Based on School Board approval

Position Type: Full-Time

Salary: $40,644 to $62,500 Per Year

Job Requirements

Contact Information

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