Office Associate

Illinois Department of Children and Family Services; Chicago (IL); On-site; USD 46,000 - 61,000; Full time

Job summary

The Illinois Department of Children and Family Services is seeking an organized Office Associate to provide essential clerical and unit support in Cook County. The role requires handling timekeeping, payroll tasks, and front-desk duties, contributing to smooth administrative operations.

With a starting salary of $4,144 monthly and a range up to $5,429 monthly, this salaried position offers a stable career path within the State of Illinois, along with comprehensive benefits and union protections

Qualifications

• Experience in general office procedures and records management.
• Strong organizational and communication skills.

Responsibilities

• Serves as Case Assignment/Placement Unit Support.
• Maintains unit files including open/closed records, memos, Bulletins, and policy updates.
• Answers phone calls, greets visitors, handles mail and faxes, and distributes to staff.
• Performs complex timekeeping and payroll functions using automated systems.
• Performs other duties within the scope of the assigned responsibilities.

Skills

Keyboarding

Job description

This job was posted by https://illinoisjoblink.illinois.gov : For more

Information, Please See

https://illinoisjoblink.illinois.gov/jobs/13666534

• Job Requisition ID:**58266**

Opening Date:08/19/2026

Closing Date:09/02/2026

Agency:Department of Children and Family Services

Class Title:OFFICE ASSOCIATE - 30015

Skill Option:Keyboarding

Bilingual Option:None

Salary:Anticipating Starting Salary $4144 monthly; Full Range

$4144-$5429 monthly

Job Type:Salaried

Category:Full Time

County:Cook

Number of Vacancies:1

Bargaining Unit Code:RC014 Clerical Employees, AFSCME

• Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

• Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether youre helping to improve schools, protect our natural resources, or support families in need, youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

POSITION OVERVIEW

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether youre helping to improve schools, protect our natural resources, or support families in need, youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for, we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Office Associate. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication

Capabilities. DCFS Offers a Competitive Compensation Plan, Excellent benefits, and a pension program. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.

ESSENTIAL FUNCTIONS

• Serves as Case Assignment/Placement Unit Support.
• Maintains unit files consisting of open and closed unit records, inter- and intra- office memoranda, bulletins, letters, policy and procedures updates, etc.
• Answers incoming phone calls and greets visitors; receives, sorts, date stamps incoming mail and faxes and distributes to appropriate staff, which requires accessing tickler file(s) manual or automated to determine appropriate distribution.
• Conducts complex timekeeping and payroll functions utilizing automated office equipment and technology.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.