Office Assistant - Work Study

University of Utah Health; Salt Lake City (UT); On-site; USD 18,000 - 21,000; Full time

Job summary

The University of Utah, Office of Orientation & Transition, is seeking an Office Assistant to support day‑to‑day operations and provide a positive experience for undergraduate students and families. This entry level role offers exposure to orientation programs and campus operations.

You will handle phones, emails, greet guests, maintain databases, assist with Utah Bound Orientation, and collaborate with students, staff, and partners to ensure smooth events. Campus location in Salt Lake City, UT.

Qualifications

• Must be a current student at the University of Utah.
• This job posting is available to University of Utah students who have been awarded a Federal Work-Study Award for the current year.

Responsibilities

• Perform general office duties, such as answering phones, reply to voicemails, greeting guests, managing email, and other clerical tasks.
• Act as a resource to new and returning students, parents, faculty, and staff.
• Assist in preparation for Utah Bound Orientation sessions, and have a formal understanding of Utah Bound Orientation Programs, including driving and parking instructions, campus locations, dates, schedule, etc.
• Maintain all databases for Orientation & Transition; Gather and assemble information for various events and reports.
• Foster positive working relationships with students, staff, faculty, and community and campus partners.
• Represent our office when needed during any programming our office sponsors.
• Other duties as assigned.

Job description

Job Summary

The Office of Orientation & Transition has the primary focus of assisting new students and their families as they transition to the University through comprehensive programs that take place throughout the calendar year. To support these efforts, the Office of Orientation & Transition hires Office Assistants who play a vital role in the function of the day-to-day operation of the office as well as provide a positive and enthusiastic experience for all undergraduate students and their families.

This is an entry level position.

Responsibilities

• Perform general office duties, such as answering phones, reply to voicemails, greeting guests, managing email, and other clerical tasks.
• Act as a resource to new and returning students, parents, faculty, and staff.
• Assist in preparation for Utah Bound Orientation sessions, and have a formal understanding of Utah Bound Orientation Programs, including driving and parking instructions, campus locations, dates, schedule, etc.
• Maintain all databases for Orientation & Transition; Gather and assemble information for various events and reports.
• Foster positive working relationships with students, staff, faculty, and community and campus partners.
• Represent our office when needed during any programming our office sponsors.
• Other duties as assigned.

Minimum Qualifications

• Must be a current student at the University of Utah
• This job posting is available to University of Utah students who have been awarded a Federal Work-Study Award for the current year. Please login to CIS and go to the Finance/Financial Aid section to view your Financial Aid Status.

Preferences

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

**https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

Pay Rate Range $13.50

Close Date 12/22/2026

Location Campus

City Salt Lake City, UT