Administrative Assistant

University of Utah Health Research; Salt Lake City (UT); Hybrid; USD 26,000 - 36,000; Full time

Job summary

The University of Utah Health Research Office seeks an experienced administrative assistant to provide day-to-day support for a high-functioning team. You will schedule meetings, travel, and manage purchasing while assisting with large office events and securing required materials.

Strong organizational and communication skills are essential, with in-person attendance required several days a week and hybrid telework options available for the right candidate.

Qualifications

• 1 year of higher education can be substituted for 1 year of directly related work experience.
• Strong interpersonal, organizational, and communication skills are required.
• Experience scheduling large groups and coordinating events is preferred.

Responsibilities

• Provides day-to-day administrative support for a broad interdepartmental team.
• Schedules meetings and travel, maintains calendars, and manages meeting materials.
• Plans and executes large office events, coordinating catering and logistics.
• Advises on procurement and manages office purchasing processes.
• Interfaces with University organizations to resolve complex administrative problems.

Skills

Administrative support

Scheduling

Event planning

Travel coordination

Education

Higher education equivalency

Tools

Microsoft Office

Excel

PowerPoint

Job description

Job Summary

Pay Rate Range: $18.67-$25.86; Location: Campus; City: Salt Lake City, UT; Full Time or Part Time: Full Time; Standard Hours per Week: 40; Shift: Day; Work Schedule Summary: Some evenings may be required for special events; VP Area: U of U Health - Academics; Department: 01488 - Health Research Admin Office; Close Date: 11/18/2026; Type of Recruitment: External Posting

The University of Utah Health Research Office is a high functioning team environment seeking an experienced administrative assistant. The HSRO works to strengthen programs, departments, and colleges within University of Utah Health by assisting in research strategic planning, decision support, goal setting, administrative and programmatic expertise, and program development. Under minimal supervision, this position provides day-to-day administrative support, including, but not limited to: scheduling meetings and travel; assisting with the planning and execution of large office events; managing departmental purchasing and catering; and other assistance as needed. This position requires strong interpersonal, organizational, and communication skills, and is very collaborative in nature. This position is eligible for telework in a hybrid telework & in-person environment. In person attendance is required for meetings, events, and office support as needed, and is expected to be at least 3 days/week in person. Some extended days and/or evenings may occasionally be required for larger events.

Administrative Assistants

Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

• Administrative Assistants, I: Requires little to no related experience.
• Administrative Assistants, II: Requires at least 1 year of related experience.
• Administrative Assistants, III : Requires 3+ years of related experience.

Responsibilities

• Provides direct administrative support for a broad, interdepartmental team.
• Organizes multiple large meetings, involving scheduling, catering, transcribing minutes, and management of meeting materials.
• Assists with event planning and execution for large office events.
• Advises on procurement and manages office purchasing processes.
• Interfaces with other University organizations to resolve a variety of complex administrative problems for faculty and staff.
• Coordinates with staff and external guests for travel booking and reimbursements.
• Provides cross-coverage as needed for other office administrative support.
• Supports other projects as requested.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Preferences

• Prior University of Utah experience
• Prior scheduling experience for large groups
• Event planning experience

Type

Benefited Staff

Additional Information

The University of Utah is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at [phone] for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at [phone] or [phone] or University Human Resource Management at [phone] if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page. Online reports may be submitted at https://oeo.utah.edu

• https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.