Office Assistant / Support Staff

National Home Care Service; Kentwood (MI); Hybrid; USD 28,000 - 36,000; Full time

Job summary

National Home Care Service is hiring an Office Assistant/Support Staff to provide essential office administrative support in Kentwood, MI. Responsibilities include coverage for office operations, orientation of new hires, and maintaining accurate personnel files.

The role requires confidentiality and strong communication skills with the ability to work independently. Candidates should have at least 2 years as an Office Assistant, experience in payroll data entry, and proficient use of Microsoft

Qualifications

• At least 2 years as an Office assistant; direct care experience a plus.

Responsibilities

• Assure coverage for office and administration.
• Maintain employee timesheets and files.
• Track personnel files for agency and branch locations.
• Provide clerical support to Administrator and management staff.
• Maintain confidentiality of consumer records and financial information.
• Work independently and take direction as needed.
• Offer orientation to new hires.

Skills

Verbal communication

Written communication

Data entry

Microsoft Office

Payroll data entry

Education

High school diploma or associate's degree

Tools

Microsoft Office Suite

Job description

Kentwood, MI & Okemos, MI Full-Time / Part-Time opportunities

Office Assistant/Support Staff

Job Description

RESPONSIBILITIES:

• Assure coverage for office andAssist Agencyadministration.
• Perform any needed work for the efficiency of the officeoperations.
• Able to provide new hire paperwork and orientation as needed.
• Making sure all employees timesheets are accurate and all files areup to date.
• Track and maintain personnel files for agency and branchlocations.
• Perform other related duties as necessary and as directed bysupervisor.
• Keep supervisor informed of daily activities and issues. Proposesolutions to all issues.
• Provide clerical support to Administrator and office managementstaff as needed and able to work closely with the supervisor.
• Respect confidentiality with having access to all consumer recordsand financial information, personnel records and which may be discussed with managementstaff, includingthe governing body.
• Ability to work independently and to take direction asneeded.

QUALIFICATIONS:

** Most have at least 2 years of work experience as an Office assistant withexperience as a direct care worker and knowledge of the home care business a plus.

• Ability to respond to change in productively and handle additionalprojects as assigned.
• Responsible for collection and data entry of payroll information foragency and branch locations.
• Ability to carry out the duties and responsibilities of thisjob.
• Must have the ability to communicate well verbally and inwriting.
• Ability to establish rapport and work effectively with a variety ofpeople and diversity and languages.
• Be well organized with ability to set clear priorities.
• Ability to work a flexible schedule.
• Participation in mandatory in-services meetings.
• Comply with corporate compliance program. (Example: HIPPA privacypolicy)
• Be able to type 30 words per minutes.
• Must have a high school diploma or associatesdegree.
• Must have secretarial skills and be familiar with office equipmentand the knowledge of how to use a computer, printer/fax machine and multi-linetelephone. and efficientwith Microsoft Office program.
• Have polished communication and people skills.
• Able to maintain a professional appearance and be able to conduct adaily office routine in a professional manner.

Additional Requirements

Must have access to a vehicle in good working condition, good driving record withcurrent driver's license and auto insurance.