Human Resources/Staffing Coordinator

Home Health Services of Virginia; Mechanicsville (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Home Health Services of Virginia is seeking a qualified Human Resources/Staffing Coordinator to manage office operations and staff workflows for in-home care clients. The role involves open/close tasks, interview coordination, file management, and ensuring accurate timesheets and training records.

You will use MS Office to create spreadsheets and databases, maintain confidentiality, respond professionally to callers, and support ongoing staff development in a fast-paced, in-person work

Qualifications

• 2+ years administrative office experience required.
• 1 year experience caring for individuals with ID/DD.
• 1 year staffing experience required.
• 1 year human resources experience required.
• Driver's license required.

Responsibilities

• Open and close the office at scheduled times.
• Answer phone lines professionally and direct callers to staff.
• Greet guests professionally and maintain sign-in log.
• Perform quality assurance calls/visits when directed.
• Review employee timesheets/progress notes for authenticity and accuracy.
• Assist with employee education on documentation completion (timesheets/notes).
• Compose and submit written and electronic correspondence to staff members.
• Perform and maintain daily office organization.
• Sort office mail and distribute as instructed.
• Maintain office supply quantities and report for ordering as necessary.
• Locate qualified candidates.
• Post employment advertisements online and assist with locating job boards for posting.
• Contact and schedule interviews for qualified candidates.
• Assist with scheduling orientation and contact candidates via phone to confirm.
• Follow up with new hires regarding client assignments.
• Maintain log of employees requiring initial and annual trainings/employee file requirements (TOVA, first aid/cpr, human rights, auto insurance, etc.) - contact employees via phone to confirm attendance.
• File employee chart documentation; maintain these files.
• Purge and discharge employee files, filing them into the correct location.
• Other duties as assigned.

Skills

Office coordination

Customer service

Multitasking

Confidentiality

Adaptability

Time management

Communication

Documentation

Education

Associates degree

Tools

MS Office

Excel

Database management

Job description

Our agency provides supportive in-home services to clients in their homes. We are currently seeking a qualified Human Resources/Staffing Coordinator to support with office and staff management.

Minimum Qualifications:

Experience with organizing and managing large quantities of files and records.

Enthusiastic, welcoming demeanor and professional customer service skills.

2 years office experience minimum.

Proficiency with MS Office program and ability to create spreadsheets and databases with Excel.

Organizational skills and ability to self-direct.

Ability to work well under pressure.

Ability to maintain confidentiality.

Ability to react to change productively and handle other essential tasks as assigned.

Ability to prioritize, multi-task, and produce high quality and accurate work.

Associates degree at minimum.

6 months or 100 hours of experience caring for individuals with intellectual/developmental disabilities.

Current driver's license.

Current auto insurance.

Duties:

• Open and close the office at specified times
• Answer phone lines professionally evaluate caller needs/direct to appropriate administrative staff
• Greet all guests professionally and maintain sign-in log
• Perform quality assurance calls/visits when directed
• Review employee timesheets/progress notes for authenticity and accuracy
• Assist with employee education on documentation completion (timesheets/notes)
• Compose and submit written and electronic correspondence to staff members
• Perform and maintain daily office organization
• Sort office mail and distribute as instructed
• Maintain office supply quantities and report for ordering as necessary
• Locate qualified candidates
• Post employment advertisements online and assist with locating job boards for posting
• Contact and schedule interviews for qualified candidates
• Assist with scheduling orientation and contact candidates via phone to confirm
• Follow up with new hires regarding client assignments
• Maintain log of employees requiring initial and annual trainings/employee file requirements (TOVA, first aid/cpr, human rights, auto insurance, etc.) - contact employees via phone to confirm attendance.
• File employee chart documentation; maintain these files
• Purge and discharge employee files, filing them into the correct location
• Other duties as assigned.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Education:

• Associates Degree or higher from an accredited institution (Required)

Experience:

• Administrative: 2 years (Required)
• ID/DD: 1 year (Required)
• staffing: 1 year (Required)
• Human resources: 1 year (Required)

License/Certification:

• Driver's License (Required)

Work Location:

In person