Office Assistant, Senior - Big Horn County, UW Extension

University of Wyoming; Laramie (WY); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Generous retirement contributions

Health coverage

Paid time off

Tuition waiver

Job summary

University of Wyoming seeks an Office Assistant, Senior in Big Horn County to provide general office support and program assistance. You will balance resources, handle scheduling, and support educators while maintaining accurate records and communications.

The role requires strong organizational skills, basic accounting knowledge, and experience with MS PowerPoint/Publisher. Onsite work in Basin, WY with opportunities for professional growth and university benefits.

Qualifications

• Excellence in oral and written communication.
• Basic accounting skills and familiarity with budgets.
• Project management, tracking multiple projects, meeting deadlines.
• Proficiency in Microsoft PowerPoint and Publisher.
• Strong time management and ability to handle multiple tasks.

Responsibilities

• Perform basic office support tasks under general supervision.
• Provide program and educator support and office management to ensure resources are available.
• Handle customer service: greet visitors, direct calls, respond to inquiries.
• Assist with light bookkeeping and financial reporting per policy.
• Maintain contact data, scheduling, and participant databases; prepare directories and mailing lists.
• Create and distribute marketing publications; manage websites and social media; assist with event calendars.
• Coordinate event logistics, travel arrangements, and inventory of supplies.

Skills

Communication

Time management

Organizational skills

Attention to detail

Project management

Education

High School Diploma or GED

1 year progressively responsible work-related experience

Tools

PowerPoint

Publisher

Web page maintenance

Job description

Office Assistant, Senior - Big Horn County, UWExtension

Thank you for your interest in joining the University of Wyoming.Our community thrives on the contributions of talented and drivenindividuals who share in our mission, vision, and values. If yourexpertise and experience align with the goals of our institution,we would be thrilled to hear from you. We encourage you to applyand become a valued member of our vibrant campus communitytoday!

Join Our Campus Community!

Why Choose Us?

At the University of Wyoming, we value our employees and invest intheir success. Our comprehensive benefits package is designed tosupport your health, financial security, and work-life balance.Benefits include:

• Generous Retirement Contributions: The State contributes15.19% of your gross salary, and you contribute 3.93%, totaling19.12% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoyaccess to medical, dental, and vision insurance with competitiveemployer contributions, that include 4 deductible options to suit yourneeds.
• Paid Time Off: Benefit from ample vacation, sick leave,paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents cantake advantage of tuition waivers, supporting continuous educationand professional growth.
• Wellness and Employee Assistance Programs: Stay healthywith wellness initiatives, counseling services, and mental healthresources.

At the University of Wyoming, we are committed to creating asupportive and enriching workplace. To learn more about what weoffer, please refer to UW's Benefits Summary.

JOB TITLE

Office Assistant, Senior - Big Horn County

JOB PURPOSE

Perform general office support tasks including basic data entry,light bookkeeping, scheduling and/or reception duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Perform basic office support tasks under generalsupervision.
• Office Administration: Provide program & educator support and office management. Work collaboratively to ensureeducators have the appropriate support and resources for theirprograms. Balance changing and competing needs for resources.
• Customer Service: Receive walk-in visitors and direct toappropriate person. Answer and direct phone calls. Take &deliver messages. Respond to mailed, emailed, and faxed inquiriesfrom clients. Investigate and report on concerns from customers andstakeholders.
• Accounting/Billing: Perform light bookkeeping dutieswhich may include balancing accounts and preparing routinefinancial reports, submitting invoices to be paid, collecting anddepositing fees, submitting and reconciling expense reports. Adhereto university and county accounting/financial policies.
• Contact Management: Manage mailings. Follow-up withpotential program participants and/or volunteers. Input andmaintain contact, scheduling, and participation data for programparticipants/volunteers/speakers. Prepare directories, mailinglists, etc.
• Marketing, Recruiting, and Publications: Producepublications - flyers, brochures, postcards, newsletters.Distribute marketing materials. Create and maintain websites andsocial media sites. Maintain marketing displays. Maintain eventcalendar(s).
• Event Logistics and Data Management: Assist withcreating maintaining program documents/materials, planninglogistics, making travel arrangements for educators, participants,and volunteers, and day of event logistics.
• Organize, purchase, inventory, and prepare program supplies.Coordinate audiovisual equipment and operation. Input program dataand generate reports on program participation, results, andimpacts.

SUPPLEMENTAL FUNCTIONS

• Perform miscellaneous job-related duties as assigned.
• Attend and participate in training and other professionaldevelopment activity.
• Participate in performance-related goal setting and achievementto meet personal and organizational goals and objectives.
• Maintain 4-H enrollment database including dataentry/reports.
• Take, prepare, and maintain meeting minutes.
• Prepare directories, registrations, surveys, or other forms asnecessary.
• Assist with 4-H events as required.
• Assist with the Big Horn County Fair as required.
• Maintain office social media sites

COMPETENCIES

• Adaptability
• Attention to detail
• Consistency
• Initiative
• Motivational Fit
• Quality Orientation
• Work Prioritization & Management

MINIMUM QUALIFICATIONS

Education: High School Diploma or GED

Experience: 1 year progressively responsible work-relatedexperience

Required licensure, certification, registration or other requirements: Valid driver's license with a motor vehicle record(MVR) compliant with the Driving for University BusinessSAP.

Experience Evaluation

Minimum experience requirements are evaluated on a full-timeequivalent (FTE) basis. Relevant part-time experience will beprorated based on hours worked. For example, two years working anaverage of 20 hours per week is equivalent to approximately oneyear of full-time experience.

Applicants must include the average hours worked per week for allcurrent and previous positions. Failure to provide this informationmay affect the evaluation of qualifications.

DESIRED QUALIFICATIONS

• Excellence in ability to communicate orally and in writing.Evidence documented through application materials andexperience
• Basic accounting skills
• Project management skills- Tracking status of multipleprojects, delegating, and meeting deadlines
• Competent in Microsoft PowerPoint, and Publisher
• Time management skills, experience handling multiple tasks anddeadlines
• Ability to complete complex administrative tasks, followdetailed procedures/methods, and problem solve
• Organizational and planning skills
• Ability to maintain complete and accurate detailed records
• Experience with bookkeeping, budgets, and accounting
• Experience creating and maintaining web pages
• Experience in reception skills
• Experience in maintaining calendars and schedulingappointments, events, and meetings
• Higher education work experience

REQUIRED APPLICATION MATERIALS

Complete the online application. The department additionally requests candidates upload the following document(s) for a completeapplication:

1. Cover letter
2. Resume or C.V.
3. Contact information for four work-related references

WORK LOCATION

Onsite: This position provides vital support to Big HornCounty Extension clientele and requires the successful candidate beavailable to work and perform essential job functions in the localExtension office, understanding our location is at 5,485 feet abovesea level.

WORK AUTHORIZATION REQUIREMENTS

The successful candidate must be eligible to work in the UnitedStates, as sponsorship for any work authorization or work visas isnot available for this position.

HIRING STATEMENT/EEO

All qualified applicants will receive consideration for employmentwithout regard to race, color, religion, sex, sexual orientation,gender identity, national origin, disability, or status as aprotected veteran. In compliance with the ADA Amendments Act(ADAAA), if you have a disability and would like to request anaccommodation to apply for a position, please contact us at307-766-2377 or email [e-mail].

ABOUT BIG HORN COUNTY

Named for the Big Horn Sheep that roam the area, Big Horn Countylies just west of the Big Horn Mountains in northern Wyoming andabuts the south boundary of Montana. The population of the countyis 11,521. This position is based in Basin which is the county seatlocated approximately 10 miles south of Greybull. The economy isbased primarily on agriculture, natural resource development, andtourism. Camping, hunting, fishing, hiking, skiing, andsnowmobiling are among the more popular recreational activities inthe county.

Apply Before: 10/27/2026, 05:59 AM

Job Schedule: Full Time

Locations: Basin, WY, United States

Posted Salary Range: $32,004-$34,008

Schedule (Hours Per Week): 40

Travel: No