OFFICE ASSISTANT – SECONDARY

Cedar Heights Middle School; Port Orchard (WA); On-site; USD 37,000 - 42,000; Full time

Job summary

Cedar Heights Middle School in Port Orchard, WA is seeking an Office Assistant to provide clerical support to school staff, manage records, and assist with daily office operations. The role involves communicating with staff and the public, maintaining accurate records, and directing information as needed.

The position is full-time, classified, and pays hourly with a schedule aligned to the school calendar. Benefits and a supportive work environment are emphasized, with a focus on student safety

Qualifications

• High school diploma or equivalent required.
• Clerical work experience preferred.
• Ability to communicate clearly and follow procedures.

Responsibilities

• Assist with processing documents, forms, mailings, and materials for dissemination to appropriate parties.
• Distribute materials and messages to ensure delivery to addressee.
• Maintain manual and electronic documents/files for up-to-date records and reference.
• Monitor student illness or disciplinary referrals for welfare and safety.
• Prepare standardized documents, calendars, and memos for information sharing.
• Provide support to administrative and support personnel for efficient operations.
• Screen and monitor all school visitors to ensure safety.

Skills

Office equipment

Data entry

Customer service

Attention to detail

Education

High school diploma

Job description

South Kitsap School District Cedar Heights Middle School - Port Orchard, Washington Open in Google Maps

Job Details

Job ID: 5981411

Position Type: Full-Time

Salary: $26.63 to $30.28 Per Hour

Job Categories: Support Staff > Clerical

Location: South Kitsap School District Cedar Heights Middle School - Port Orchard, Washington

Job Description

OFFICE ASSISTANT – SECONDARY

CEDAR HEIGHTS MIDDLE SCHOOL

Reports To: Building Principal

Bargaining Unit: PSE

Department:

Salary Schedule: Schedule A-Office Professionals

Employment Type: Classified

Salary Range: II

FLSA Status: Hourly

Hours per Day: 8.0

Revised Date: 6/27/2024

Days per Year: 193 (+11 Holidays) = 204

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationships with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.

Purpose Statement

The job of Office Assistant- Secondary is done for the purpose/s of providing clerical support to assigned school site personnel; communicating information to staff and the public; providing complete and accurate records; and providing information and/or direction as may be requested.

Essential Functions

• Assists with processing of documents, forms, mailings, and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties;
• Distributes materials (e.g. mail, supplies, messages, bus passes, etc.) for the purpose of ensuring delivery to addressee;
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements;
• Manages lockers (e.g. locker assignments, etc.) for the purpose of controlling the use of lockers;
• Monitors students referred for illness or disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment;
• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties;
• Provides support services to administrative and support personnel (e.g. principals, assistant principals, counselors, deans, and nurses, etc.) for the purpose of ensuring efficient and effective operations;
• Screens and Monitors all school visitors (e.g. parents, vendors, community members, etc.) for the purpose of ensuring the safety of students, staff, and visitors, maintaining a safe and secure environment.

Other Functions

• Performs other related duties as assigned (e.g. backup to Health Room, answers phones, assist staff with copier needs, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records.

KNOWLEDGE is required to perform basic math; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices; school safety and security practices.

ABILITY is required to schedule activities and/or meetings; collate data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with specific, job-related data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; adapting to changing work priorities.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to affect the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally hazard free environment. May be required to assist in Health Room as back-up.

Experience: Job related experience is not required.

Education (Minimum): High school diploma or equivalent.

Required Testing: None Specified

Certificates and Licenses: CPR/First Aid Certificate

Continuing Educ./Training: Maintains Certificates and/or Licenses

Clearances: Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements

• Completed online application (with supporting documents)

Health Benefits Information

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

Contact Information

• Sadie Hoettel
• 2689 Hoover Ave. SE
• Port Orchard, Washington 98366
• Phone: [phone]
• Email: [e-mail]

Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer

The Title IX Officer, Section 504 Coordinator, and Gender Inclusivity Officer with the responsibility for monitoring, auditing, and ensuring compliance with this policy are:

• Compliance/ADA/Title IX Coordinator: Will Sarett, Executive Director of Human Resources, 2689 Hoover Avenue SE, Port Orchard, WA 98366, 360-874-7071, [e-mail]
• Section 504 Coordinator: Eric Nerison, Executive Director of Student Support, 2689 Hoover Ave SE, Port Orchard, WA 98366, 360-443-7062, [e-mail]
• Gender Inclusivity Compliance Officer: Monica Zuber, Assistant Superintendent for School Leadership, 2689 Hoover Ave SE, Port Orchard, WA 98366, 360-874-7003, [e-mail]

South Kitsap School District will also take steps to assure that national origin persons who lack English language skills can participate in all education programs, services, and activities. For information regarding translational bilingual education programs, contact the Executive Director of Teaching and Learning at [phone].

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug‑free, tobacco‑free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.