OFFICE COORDINATOR – MIDDLE SCHOOL

Marcus Whitman Middle School; Port Orchard (WA); On-site; USD 49,000 - 55,000; Full time

Job summary

South Kitsap School District seeks an Office Coordinator for Marcus Whitman Middle School in Port Orchard, WA. The role provides confidential secretarial and administrative support to the principal and administrators, coordinating projects and site activities.

Essential duties include compiling data for reports, coordinating meetings and coverage, maintaining records, and ensuring timely, compliant operations within 8 hours per day and 220 days per year. Starting date is immediate.

Responsibilities

• Compiles data from student information, time sheets, calendars and expenditures for reports.
• Coordinates meetings, in-service events, substitute coverage, travel and accommodations to meet deadlines.
• Maintains both manual and electronic documents including budget and employee records in compliance with guidelines.
• Monitors activities for assigned administrators to ensure goals and regulatory compliance.
• Manages confidentiality in communications and documents; supports administrative personnel.
• Prepares reports and correspondence of a confidential nature for reference and dissemination.
• Responds to inquiries from staff, parents, students and external parties to facilitate communication.
• Supports administrators in daily office operations and information gathering.

Job description

South Kitsap School District Marcus Whitman Middle School - Port Orchard, Washington Open in Google Maps

Starting Date: Immediately

Job Description

Office Coordinator – Middle School

Reports To:

Department:

Salary Schedule:

Schedule A-Office Professionals

Employment Type:

Classified

Salary Range:

VII

FLSA Status:

Hourly

Adoption Date:

Hours per Day:

8.0

Revised Date:

6/27/2024

Days per Year:

220 (+12 Holidays) = 232

Belonging is a core value in the South Kitsap School District. We are passionate about building and sustaining an inclusive and equitable learning environment for all students and staff. We actively seek to understand the complex and rich identities of self and others and lean into and engage in courageous conversations. We know the educational environment is enhanced when diverse groups of people with unique ideas come together to learn and grow.

South Kitsap Employees Will:

• Maintain and enhance a sense of belonging and success for traditionally marginalized populations.
• Cultivate and develop inclusive and equitable working relationship with students, families, staff, and community members.
• Demonstrate understanding of our unique cultures and celebrate differences.
• Embrace and actively promote an inclusive and equitable learning environment.

Comments: Start date will be January 4,2027.

Purpose StatementThe job of Office Coordinator - Middle School is done for the purpose/s of providing complex and confidential secretarial and administrative support to the school-site principal and other administrators; conveying information regarding school functions and procedures; ensuring efficient operation of support functions; and coordinating assigned projects and site activities.

Essential Functions:

• Compiles data from a wide variety of sources (e.g. student information, time sheets, calendars, expenditures, etc.) for the purpose of preparing reports, making recommendations; and/or preparing information for assigned administrator;
• Coordinates a wide variety of projects, functions and/or program components (e.g. meetings, in-service events, in-building substitute coverage, travel, and accommodations, etc.) for the purpose of completing activities and/or delivering services in a timely fashion;
• Maintains a wide variety of manual and electronic documents files and records (e.g. budget data, employee records, financial records, reports, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements;
• Monitors a wide variety activities on behalf of assigned Administrator (e.g. program components, meeting arrangements, etc.) for the purpose of achieving goals and meeting target dates in compliance with established guidelines and regulatory requirements;
• Monitors students referred for disciplinary action for the purpose of ensuring student welfare and maintaining a secure office environment;
• Oversees the work activities within the office (e.g. staff and student workers, etc.) for the purpose of organizing assignments, monitoring progress, and ensuring completion within established guidelines;
• Prepares a wide variety of reports, documents, and correspondence of a confidential and non-confidential nature (e.g. letters, memorandums, meeting minutes, charts, periodic and ad-hoc reports, operational procedures, manuals, etc.) for the purpose of documenting activities, providing written reference, and/or conveying information;
• Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel;
• Processes a wide variety of documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements;
• Procures supplies and materials for the purpose of maintaining availability of required items;
• Reconciles staff absences for the purpose of ensuring accurate reports;
• Researches a variety of topics (e.g. current practices, policies, education codes, etc.) for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements;
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction;
• Supports assigned administrative personnel for the purpose of providing assistance with their functions and responsibilities;
• Supports assigned administrator (e.g. in/out building/office, etc.) for the purpose of gathering, conveying information.

Other Functions:

• Performs other related duties as assigned (e.g. answer phones, training new office staff, attend meetings, trainings, or workshops, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform single tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; and preparing and maintaining accurate records; performing basic bookkeeping and record keeping.

KNOWLEGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and solve practical problems. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include:

concepts of grammar and punctuation; basic bookkeeping principles; business telephone etiquette; and common office machines.

ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with constant interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job’s functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job’s functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, 10% standing. This job is performed in a generally hazard free environment.

Experience:Job related experience with increasing levels of responsibility is required.

Education (Preferred):

Education (Minimum): Targeted, job related education with study in job-related area.

Required Testing

None Specified

Certificates and Licenses

Valid Washington State Driver’s License & Evidence of Insurability

Continuing Educ./Training

None Specified

Clearances

Washington State Patrol and FBI Fingerprint

Background Clearance

Other Requirements:

• Completed online application (with supporting documents)

Health Benefits Information:

Most positions within the South Kitsap School District are governed by collective bargaining agreements that specify the benefits related to employment with the district, including insurance provisions, vacations, holidays, and other related benefits.

For more information about benefits, please visit SEBB and SEBB Enrollment Guide or contact our Payroll and Benefits Department at [phone] or [e-mail].

Positions close at 4:00 p.m. on the final day of posting. Your online application and required District Testing (if applicable-see job posting when applying) must be submitted by the closing date for an applicant to be considered for a position.

The South Kitsap School District provides equal educational and employment opportunity without regard to race, creed, religion, color, national origin, age, honorably-discharged veteran or military status, sex, sexual orientation – including gender expression or identity, marital status, or the presence of any sensory, mental, or physical disability, the use of a trained dog guide or service animal by a person with a disability. Equal access to activities, facilities and program is provided to the Boy Scouts of America and other designated youth groups. District procedure complies with all applicable state and federal laws.

All Employees are required to furnish proof of identity and employment authorization status.

The South Kitsap School District is committed to providing a drug-free, tobacco-free environment for all persons-students, community, and staff.

Any offer of employment with the South Kitsap School District is on a conditional basis pending the successful completion of an FBI and Washington State Patrol fingerprint background check.

Job Details

Position Type: Full-Time

Salary: $35.72 to $40.20 Per Hour

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Sadie Hoettel
• 2689 Hoover Ave. SE
• Port Orchard, Washington 98366
• Phone: [phone]
• Email: [e-mail]