Office Assistant - Scanner

Uropartners, LLC; Mount Prospect (IL); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life Insurance

Pet Insurance

Health savings account

Paid sick time

Paid time off

Paid holidays

Profit sharing

Retirement plan

Job summary

UROPARTNERS LLC is seeking an Office Assistant Scanner in Mount Prospect, IL. The role involves scanning medical documents into the EMR, organizing records, and supporting daily clinic operations.

You will greet patients, handle forms, and communicate about records while maintaining HIPAA privacy and professional care. Ideal candidates have a High School Diploma or equivalent, 1 year of related experience, and strong organization and communication skills.

Qualifications

• High School Diploma or equivalent required.
• 1 year related experience and/or training.
• Knowledge of medical terminology.
• Knowledge of EMR systems and healthcare software.
• Excellent organizational and verbal/written communication skills.
• Compliance with HIPAA regulations.

Responsibilities

• Scans completed transcription, labs, and reports into patient EMR charts.
• Organizes and indexes scanned documents into folders.
• Transforms scanned images into TIFF or PDF formats.
• Greets patients and assists with forms and requests for records.
• Answers phone calls and delivers messages.
• Maintains confidentiality and adheres to health and safety policies.

Skills

Medical terminology

Organizational skills

Communication skills

HIPAA compliance

EMR knowledge

Microsoft Office

Patient service

Education

High School Diploma or equivalent

Tools

Microsoft Office

EMR software

Job description

Description

GENERAL SUMMARY

• 1660 Feehanville Dr Ste 200, Mt Prospect, IL 60056
• Starting range: $21.0-22.00
• No nights, weekends, or observed holidays at this time!
• We offer competitive pay as well as PTO, Holiday pay, and a comprehensive benefits package!

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Life Insurance
• Pet Insurance
• Health savings account
• Paid sick time
• Paid time off
• Paid holidays
• Profit sharing
• Retirement plan

The Office Assistant Scanner is responsible for producing digital copies of files and documents for company needs. This position performs a range of clerical and administrative tasks to support the daily operations of the clinic. The Office Assistant Scanner mut be efficient in completing all tasks, allowing the medical team to concentrate on the well-being of the patients.

ESSENTIAL JOB FUNCTION/COMPETENCIES

Responsibilities include but are not limited to:

• Scans completed transcription, correspondence, all labs and diagnostic reports, all dictated reports, into patient’s EMR chart.
• Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current.
• Organizes/indexes scanned documents into folders.
• Transforms scanned images into TIF or PDF format.
• Reassembles and organizes documents after scanning.
• Communicates with patients about their medical records, including requesting authorization for release of records to other parties.
• Pulls and send charts as requested by outer offices.
• Prepares files for storage on an as needed basis.
• Closes out orders as needed by attaching images to plan items.
• Greets patients visiting the facility, answers their questions and helps them fill out the required forms.
• Answers phone calls, takes and delivers messages when required.
• Performs other position related duties as assigned.

CERTIFICATIONS, LICENSURES OR REGISTRY REQUIREMENTS

• N/A

KNOWLEDGE | SKILLS | ABILITIES

• Knowledge of medical terminology.
• Excellent organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Knowledge in healthcare systems operations such as EMR.
• Skill in using computer programs and applications including Microsoft Office.
• Complies with all health and safety policies of the organization.
• Complies with HIPAA regulations for patient confidentiality.
• Delivers exceptional patient service throughout all interactions.

Requirements

EDUCATION REQUIREMENTS

• High School Diploma or equivalent required.

EXPERIENCE REQUIREMENTS

• 1-year related experience and/or training.

REQUIRED TRAVEL

• N/A

PHYSICAL DEMANDS

Carrying Weight

Frequency

1-25 lbs.

Frequent from 34% to 66%

26-50 lbs.

Occasionally from 2% to 33%

Pushing/Pulling

Frequency

1-25 lbs.

Seldom, up to 2%

100 + lbs.

Seldom, up to 2%

Lifting - Height, Weight

Frequency

Floor to Chest, 1 -25 lbs.

Occasional: from 2% to 33%

Floor to Chest, 26-50 lbs.

Seldom: up to 2%

Floor to Waist, 1-25 lbs.

Occasional: from 2% to 33%

Floor to Waist, 26-50 lbs.

Seldom: up to 2%