Office Assistant/Research Assistant

Middlebury College; Washington (District of Columbia); On-site; USD 100,000 - 125,000; Part time

Job summary

Middlebury College seeks an Office Assistant / Research Assistant for the James Martin Center for Nonproliferation Studies in Washington, DC. This part-time, temporary position involves a mix of administrative support and research responsibilities, ideal for candidates with a strong academic background in political science or international relations. Successful applicants will help enhance the center's visibility through various tasks, including organizing events and conducting relevant research.

Qualifications

• B.A. degree or equivalent experience required.
• Strong research and writing skills needed.
• Ability to manage events in various settings.

Responsibilities

• Provide administrative and logistical support to projects.
• Conduct research on nonproliferation issues.
• Organize in-person and virtual events.

Skills

Research and report writing

Organizational skills

Interpersonal communication

Multi-tasking skills

Digital and social media tools

Education

B.A. degree in political science or international relations

Tools

Videoconferencing equipment

Oracle Integrated Cloud Applications

Job description

Under the general guidance from the Executive Director of the James Martin Center for Nonproliferation Studies in Washington DC, the office assistant / research assistant will undertake administration and research assistant responsibilities.

This is a part-time, hourly position with a starting hiring range of $25.55. This is a temporary position with an expected end date in December 2025. More than one person may be hired under this position to support different projects and activities.

Core Responsibilities:

Office Assistant (approximate 60% time)

• Provide administrative and logistical support toCNSprojects and activities, including conferences, meetings, and other outreach events, as required.
• PromoteCNSthrough social media and through the drafting and posting of content to variousCNSwebsites
• Organize in person and virtual events, including webinars and meetings.
• Supervise intern assignments.
• PromoteCNSthrough social media and through the drafting and posting of content to variousCNSwebsites
• Organize in person and virtual events, including webinars and meetings. This will include taking care of all event logistical needs, including arranging travel, where necessary.
• Provide a welcoming experience for guests at the Middlebury in DC center and monitor visitors to maintain the center’s security.
• Implement course and event logistics (invitations/registration, correspondence with participants, facilitation of participant travel, setup, catering, A/V support – including operation of videoconferencing equipment, preparation of necessary documents for payment of participant travel reimbursements and engagement fees) forCNSDC events.
• Maintain office, conference, and hospitality supplies, including copier/printer supplies.
• Set up new computer and electronic equipment, including recording office computer use and maintaining inventory logs.
• Interface with vendors and accounts payable department at Middlebury for purchasing and billing.
• Interface with local IT support vendors and IT staff at Middlebury.
• Act as local support for any issues involving computers, conference room equipment, phones, Google Drive, and internet connectivity.
• Interface with building management, security and custodial services.

Research (approximately 40% time)

• Conduct research on the nonproliferation of nuclear, biological, and/or chemical weapons and related delivery system issues.
• The incumbent will bring to the attention ofCNSstaff emerging issues in the field of nonproliferation thatCNSstaff may have overlooked.
• As the demands of other responsibilities allow, the incumbent should publish articles on nonproliferation issues under their name.

In implementing their responsibilities, the incumbent shall promote the visibility and enhance the reputation of the James Martin Center for Nonproliferation Studies

Middlebury College is an equal-opportunity employer where diversity, equity, and inclusion are core values. To this end, the College recruits talented and diverse faculty, staff, and students from across the United States and around the world. Middlebury College encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically underrepresented communities. The College also invites applications from individuals who demonstrate an ongoing commitment to advancing diversity, equity, and inclusion in the workplace.

• B.A. degree in political science, international relations, or equivalent experience in the field.
• Strong research and report writing skills.
• Excellent organizational, oral, written, and interpersonal communications skills.
• Ability to plan and coordinate events in domestic and international setting.
• Ability to work as a part of a team undertaking complex research projects.
• Strong skills in multi-tasking and working in a challenging, intense, and dynamic environment.
• Willingness and ability to adapt to changing technologies and systems.
• Willingness and ability to comply with Institute policies, procedures, and mandates.
• Ability to perform overtime work, which may require late night or early morning hours.
• Resourceful problem solver.
• Expert user of standard office and audio-visual technologies, including videoconferencing, with ability to support other users at the center
• Ability to use digital and social media tools.
• Act as local support for any issues involving computers, conference room equipment, phones.
• Any experience working with Oracle Integrated Cloud Applications and Platform Services is a plus.

Experience

• Previous experience in nonproliferation-related projects preferred.
• Previous experience with administrative tasks preferred.
• Previous experience with communication and online event organization preferred.
• Previous experience in organizing domestic and international events preferred.
• Previous experience working in the Middle East preferred.

Physical Demands and Working Conditions

Position requires light to moderate physical effort and the ability to work at a computer keyboard for extended periods of time.

Other:

Offer is contingent upon successful completion of a criminal background check.

As an employee of Middlebury College, you will enjoy being part of a vibrant supportive community.