Office Assistant - Purchasing Department

Florida Design Works; Sarasota (FL); On-site; USD 35,000 - 39,000; Full time

Job summary

Join Florida Design Works as an Office Assistant in the Purchasing Department, where you will provide crucial administrative support to a dynamic team. Located in Sarasota, this full-time role requires a motivated individual skilled in vendor communication and data management, with a focus on excellence and efficiency.

Benefits

Competitive hourly rate and benefits package

Health, Dental, Vision, Life, 401k

Paid Time Off and Holidays

Professional growth and development opportunities

Exposure to SAP Business One and other leading data management technologies

Qualifications

• Previous experience in purchasing or a fast-paced office role is required.
• Must be highly computer-literate and confident managing email workflows.
• Clear communicator, both verbally and in writing.

Responsibilities

• Assist the Purchasing Department with administrative support.
• Review and respond to vendor emails quickly using Outlook.
• Enter and maintain accurate order notes and records in SAP Business One.

Skills

Organizational skills

Data entry skills

Communication

Multi-tasking

Proficiency in Microsoft Outlook

Problem solving

Education

High school diploma or equivalent

Tools

SAP Business One

Microsoft Excel

Microsoft Word

Job description

2 days ago Be among the first 25 applicants

Job Title: Office Assistant - Purchasing Department

Location: 2015A Cattlemen Rd. Sarasota FL, 34232

Must Live In-State and Near Office. Not remote and No Relocation Offered.

Employment Type: Full-Time

Department: Purchasing

Reports To: Purchasing Manager

Company Overview:

At Design Works, we are dedicated to providing exceptional service and quality products across our locations. Our Purchasing Department plays a critical role in keeping operations running efficiently and we're currently seeking a motivated, fast-paced Office Assistant to support this team.

Position Summary:

The Office Assistant will assist the Purchasing Department with administrative support, vendor communication, and order tracking. The ideal candidate must be able to work quickly and accurately, manage a high volume of emails, and be confident using Microsoft Outlook and learning new computer systems quickly. This position requires someone who is sharp, organized, and highly responsive.

Key Responsibilities:

• Review and respond to vendor emails quickly and professionally using Outlook
• Approve purchase orders and confirm order details with vendors promptly
• Enter and maintain accurate order notes and records in SAP Business One
• Follow up on open orders and update tracking or delivery information
• Assist with price checks, quote requests, and supplier follow-ups
• Maintain organized digital files and documentation for all purchasing activity
• Support the Purchasing Manager and department with other administrative tasks as needed
  
  
  

Requirements

Qualifications:

• High school diploma or equivalent required
• Previous experience in purchasing, administrative support, or a fast-paced office role
• Proficient in Microsoft Outlook, Excel, and Word; experience with SAP Business One or similar ERP software strongly preferred
• Must be highly computer-literate and confident managing email workflows
• Fast and accurate data entry skills
• Strong organizational skills and the ability to multitask under pressure
• Clear communicator, both verbally and in writing
• A quick thinker with the ability to troubleshoot and resolve issues promptly
  
  
  

Benefits

Why Join Us?

• Competitive hourly rate and benefits package
• Health, Dental, Vision, Life, 401k, and other benefits
• Paid Time Off and Holidays
• Opportunity to work with a dynamic and supportive team in the distribution industry
• Professional growth and development opportunities
• Exposure to SAP Business One and other leading data management technologies

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  IT Services and IT Consulting

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