Office Assistant - Portland, OR

SCHWABE; United States; On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

401(k)/profit sharing

Tuition reimbursement

Transit subsidy

Paid holidays

Vacation and sick time

Job summary

Schwabe, Williamson & Wyatt in Portland is seeking a full-time Office Assistant to join our Shared Services Center. This in-person role runs Monday–Friday, 8:00am–5:00pm, providing broad administrative support alongside attorneys and paralegals. The ideal candidate is detail-oriented, highly organized, with strong written and verbal communication, time management, and the ability to take initiative in a fast-paced law firm environment. Prior law firm experience is preferred.

Qualifications

• Two years of office experience required.
• High School diploma or GED required.
• Law firm experience preferred.
• Customer service skills essential.
• Strong written and verbal communication.

Responsibilities

• Provide administrative support to attorneys and paralegals.
• Answer phones, greet clients, and direct inquiries.
• Prepare documents and binders for trial or hearing notebooks.
• Process reimbursements and travel arrangements using Concur.
• Electronic and physical file management; transcription as needed.
• Back-up reception duties including greeting clients and guests.

Skills

Customer service

Critical thinking

Verbal and written communication

Time management

Decision making

Education

High School diploma or GED

Tools

Microsoft Office Suite

Job description

Job Description

Job Description

About Schwabe, Williamson & Wyatt:

Schwabe is a premier Northwest regional law firm serving the needs of businesses in seven key industry sectors: Technology; Healthcare and Life Sciences; Consumer Products, Manufacturing and Retail; Natural Resources; Real Estate and Construction; Ports and Maritime; and Indian Country and Alaska Native Corporations. We have offices in four states, in the cities of Portland, Bend, Salem, Seattle, Vancouver, Anchorage, and Mountain View. Schwabe has a culture based on collaboration, innovation, and a drive to help our clients achieve success.

Position Overview:

Schwabe, Williamson & Wyatt is seeking a full-time, Office Assistant in our Portland office. This position is in person Monday through Friday, 8:00am – 5:00pm, providing a variety of administrative support alongside other members within our Shared Services Center team as well as backup coverage to the receptionist.

The ideal candidate will be detail-oriented, highly organized, and able to follow procedures with accuracy. This candidate must possess strong written and verbal communication skills. Success in this role requires the ability to take initiative, manage a variety of tasks with a positive demeanor, turn work around quickly, and contribute to a collaborative team environment

Key Responsibilities:

• Pull and prepare documents for trial or hearing notebooks.
• Prepare binders if requested.
• Errands such as a delivery to nearby locations.
• Create shell documents and correspondence.
• Prepare and submit reimbursements with Concur for attorneys and paralegals.
• Travel arrangements within Concur for attorneys and paralegals.
• Electronic file management, including saving emails, documents, and assisting in organization.
• Physical file management, including ordering redwells and inserts.
• Transcription work as needed.
• General back-up reception duties, including greeting clients, and guests, answering and directing phone calls.

Requirements:

• Two years of office experience
• High School diploma or GED required
• Law firm experience preferred.
• Customer service skills
• Well-developed critical thinking skills
• Advanced verbal and written communications
• Excellent time management and quick decision-making skills
• Warm, friendly, professional demeanor
• Proficient in Microsoft Suite

Schwabe, Williamson & Wyatt provides a team-oriented working environment, offering competitive salaries and excellent benefits including medical, dental, life, LTD, 401(k)/profit sharing, tuition reimbursement, Employee Assistance Programs, transit subsidy, paid holidays, vacation, and sick time off.

All qualified applicants will be considered for employment without regard to race, color, religion, ancestry, national origin, age, sex, disability, marital status, sexual orientation, gender identity or other status protected by law.