Office Assistant, Pediatrics

Trinity Health; Minot (ND); On-site; USD 21,000 - 28,000; Full time

Job summary

Trinity Health in Minot, ND is seeking an Office Assistant to support daily front-office operations in a clinic setting. You will greet patients, register, verify information, collect payments, and process transactions with a strong focus on service quality.

In this role, you will schedule appointments, answer calls, route messages, and maintain orderly front-office records. You will protect patient confidentiality while collaborating with clinical and administrative teams to ensure smooth care

Qualifications

• Experience in customer service or training is required.
• HS diploma or GED required; preferably six months clerical/office experience.
• Ability to handle confidential information and maintain privacy.
• Strong communication skills, both in person and on the telephone.

Responsibilities

• Greet and register patients, verify information, and process payments per procedures.
• Schedule and coordinate patient appointments using scheduling systems.
• Answer, triage, and route incoming calls with courtesy and clear communication.
• Maintain organized front office records and support daily admin tasks.
• Provide coverage in other reception areas as needed to support operations.
• Protect patient confidentiality in line with privacy standards.

Skills

Customer service

Communication

Multitasking

Confidentiality

Telephone etiquette

Problem solving

Education

HS Diploma or GED

Tools

Microsoft Office

Electronic scheduling software

Appointment scheduling software

Job description

Position Summary:The Office Assistant supports daily front-office operations by providing courteous, efficient, and accurate administrative services within the clinic setting. This role greets patients, coordinates registration and scheduling, answers incoming calls, collects payments, and ensures each interaction reflects a high standard of customer service. Working closely with clinical and administrative staff, the Office Assistant helps maintain smooth clinic workflow by keeping records organized, supporting clear communication, and responding effectively to changing operational needs. This position functions within a collaborative, service-oriented team environment and may also provide coverage in other reception areas as needed to support continuity of care and clinic operations.Key Responsibilities:Greet and register patients, verify required information, and process payments in accordance with clinic procedures.Schedule, update, and coordinate patient appointments using electronic scheduling systems to support timely and efficient clinic access.Answer and triage incoming calls, route messages appropriately, and provide clear, courteous communication to patients and staff.Maintain organized front office operations by preparing forms, updating records, managing incoming documents, and supporting daily administrative tasks.Protect patient confidentiality by handling sensitive information in compliance with privacy and organizational policies.Provide cross coverage in other reception or clinic areas to support continuity of operations during staff absences or high volume periods.Licenses and Certifications Required:NoneEducational Requirements:HS Diploma or GED, preferredExperience Requirements:Customer service experience or training, required. Preferably six (6) months minimumExperience in a clerical or office setting, preferredMedical terminology knowledge, preferredExperience with computer appointment software, preferredSpecial Skills or Training Requirements:Ability to communicate effectively in person and on the telephoneAbility to demonstrate good judgement in handling incoming calls and in person patients efficiently and appropriatelyExceptional interpersonal, customer service, problem solving, verbal and written communication and conflict resolutionAbility to handle confidential and sensitive informationAbility to work in a fast paced environment; working efficiently and multitaskingCompliance with all Privacy and Confidentiality Standards per Trinity’s policiesPhysical Requirements:The Office Assistant primarily performs work at a computer workstation, requiring frequent sitting with intermittent standing, walking, reaching, and handling of office materials. The role may involve occasional lifting or carrying of light items such as supplies or paperwork. Adequate vision, hearing, and verbal communication skills are essential for interacting with patients, managing phone calls, and completing detailed clerical tasks.Environmental Requirements:Work occurs in an outpatient clinic reception environment with routine contact with patients, families, and clinical staff. The role may involve frequent interruptions, moderate noise, and proximity to patient-care areas. Adherence to safety practices, infection-prevention protocols, and confidentiality standards is required when working with patient information and navigating shared clinic spaces.