Office Assistant, Part-time

macombgov; United States; On-site; USD 27,000 - 34,000; Part time

Job summary

Macomb County Government seeks an Office Assistant, Part-time, to perform routine clerical duties in the Prosecuting Attorney's Office. This role supports records, forms, and correspondence according to established policies and procedures.

Part-time, 20 hours per week, with typical start time around 8:00 a.m. Duties include data entry, filing, answering calls, and maintaining departmental records; qualification includes a high school diploma and a valid Michigan driver's license.

Qualifications

• High School diploma or GED equivalent.
• Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel.
• Previous clerical work experience preferred.

Responsibilities

• Performs clerical duties according to established policies and procedures.
• Records or posts information in journals, files and/or other departmental records.
• Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
• Types and prepares vouchers, forms, memos, letters and other correspondence.
• Performs calculations and compiles information for and prepares various documents and reports.
• Opens, sorts, tallies and records payments and other documents received.
• Enters information on records and forms.
• Maintains departmental files and distributes notices and forms.
• Receives incoming calls and emails; provides assistance and relays messages.
• Operates standard office equipment.
• Performs related duties and may operate a vehicle for job functions.

Skills

Interpersonal skills

Customer service

Organization

Time management

Data entry

Office software

Education

High School diploma or GED

Tools

Office software

Job description

CLASSIFICATION TITLE:

Office Assistant, Part-time

SALARY:

$19.27 - $24.92

DEPARTMENT:

Prosecuting Attorney

OPENING DATE:

10/20/2026

CLOSING DATE:

10/27/2026 12:00 a.m.

FLSA STATUS:

Non-exempt - overtime pursuant to Collective Bargaining Agreement or Human Resources and Labor Relations Policy

EMPLOYMENT RELATIONSHIP:

Just cause subject to probationary period

CURRENT HOURS AND STARTING TIME:

Part-time (20 hours per week) position, days and times will be determined upon hire. Typically, the starting time for this position is currently 8:00 a.m.

GENERAL SUMMARY:

Performs routine to moderately difficult clerical duties according to established policies and procedures.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Performs clerical duties according to established policies and procedures.
• Records or posts information in journals, files and/or other departmental records.
• Verifies the accuracy of information and prepares forms, records, requests for funds and other documents.
• Types and/or prepares vouchers, forms, memos, letters, records and other correspondence according to established policies and procedures.
• Performs calculations and compiles information for and prepares various documents and reports.
• Opens, sorts, tallies and records payments and other documents received.
• Enters information on records and forms.
• Compiles and maintains departmental files.
• Distributes notices, forms and other documents.
• Makes duplicate copies of reports and/or information and routes to proper persons, departments and/or files.
• Receives incoming telephone calls and e-mails; provides assistance by answering questions and inquiries appropriate to skill level; relays messages to appropriate individuals or departments.
• Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
• Performs related duties as assigned .
• Operates an automobile to perform assigned job functions. (if applicable)

QUALIFICATIONS:

Required Education and Experience

High School diploma or GED equivalent

Required Licenses or Certifications

Possession of a valid Michigan driver's license and operable, insured automobile for authorized travel

Preferred Education and Experience

Previous clerical work experience

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES:

Knowledge of:

• Modern office procedures and methods
• Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County

Skill in:

• Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with staff and the public
• Providing customer service to internal and external customers via phone, email and in person
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Organization and time management
• Operating personal computers with current versions of office efficiency software and applications
• Performing data entry to multiple types of database applications for registration, enrollment, service provision, billing, inventory and statistical review and reporting

Ability to:

• Work in an environment which embraces the county's Dignity Campaign
• Effectively speak, write and understand the English language
• Effectively speak, write and understand a language other than English is preferred
• Understand and carry out oral and written directions
• Accurately organize and maintain paper documents and electronic files
• Maintain the confidentiality of information and professional boundaries
• Provide excellent customer service to both internal and external customers with tact and courtesy
• Meet schedules and deadlines of the work
• Perform low to moderate level clerical/administrative related duties with a high degree of accuracy
• Learn new policies, practices and procedures
• Read and understand laws, rulings and other published guidance

WORK ENVIRONMENT/CONDITIONS:

The work environment and exposures described here are representative of those an employee encounters while performing the essential functions of this job.

Work Environment

• Office or similar indoor environment: F/C
• Outdoor environment: N/S
• Street environment (near moving traffic): N/S
• Construction site: N/S
• Confined space: N/S

Exposures

• Individuals who are hostile or irate: O
• Individuals with known violent backgrounds: N/S
• Extreme cold (below 32 degrees): N/S
• Extreme heat (above 100 degrees): N/S
• Communicable diseases: N/S
• Moving mechanical parts: N/S
• Fumes or airborne particles: N/S
• Toxic or caustic chemicals, substances, or waste: N/S
• Loud noises (85+ decibels): N/S
• Blood Borne Pathogens: N/S

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential fun