OFFICE ASSISTANT (OPTION 2 TYPING, BILINGUAL, SPANISH SPEAKING)

Saludos; Waukegan (IL); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays

Paid Vacation

Bilingual Pay (5%)

Job summary

Saludos in Illinois seeks a bilingual Office Assistant to handle keyboarding, translation for Spanish speakers, and receptionist duties. You will process forms, assist clients with documents, and maintain organized records in a fast-paced office environment.

The role requires a high school diploma, 1 year of related office experience, and the ability to type 35 wpm in Spanish. Work hours are typical business hours at the Lake County location.

Qualifications

• Requires knowledge of high school level education.
• Requires 1 year of related office experience.
• Ability to keyboard accurately at 35 wpm.
• Ability to speak, read, and write in Spanish at a colloquial level.

Responsibilities

• Keyboard complex materials such as resumes, reports, minutes, and client vouchers.
• Edit and transmittal of forms from casework staff.
• Perform welfare-related computer clearance tasks.
• Greet and serve as receptionist.
• Translate procedures for Spanish-speaking individuals in contacts with public and community groups.
• Keyboard a variety of routine forms, letters, cards and records; proofread for clarity.
• Issue and track LINK cards and communicate activation to EBT contractor.
• Maintain files of forms and supplies; handle mail distribution.
• Perform other duties as required within scope.

Skills

Spanish language

Typing 35 wpm

Education

High school diploma or equivalent

Job description

OFFICE ASSISTANT (OPTION 2 TYPING, BILINGUAL, SPANISH SPEAKING)

State of Illinois

Job Category

Overview

Description

Agency : Department of Human Services

Opening Date: 07/19/2023
Closing Date/Time: 08/01/2023
Salary: Anticipated Salary: $3,196 - $4,235 per month + Bilingual Pay
Job Type: Salaried Full Time
County: Lake
Number of Vacancies: 1
Plan/BU: RC014

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 10-92-28342

Position Overview

The Division of Family and Community Services is seeking to hire an office assistant to review complex material to be keyboarded, processed, and filed. This position keyboards a variety of routine forms, form letters, cards, and records and performs functions requiring interaction with recipients/clients which regularly involve translating for Spanish speaking individuals.

Job Responsibilities

• Keyboards complex materials such as resumes for clients, weekly and monthly statistical reports, unit meeting minutes, and vouchers for clients in training.
• Edits Authorization and Transmittal of Assistance Action forms received from casework staff.
• Conducts computer clearance for welfare savings due to client obtaining employment, receiving unemployment benefits or non-cooperation.
• Serves as receptionist.
• Translates functions/procedures into Polish for individuals who cannot speak or read English, in contacts with the public, advocacy groups, customers and community organizations.
• Keyboards a variety of routine forms, form letters, cards and records, proofs for clarity of content, grammar, and punctuation.
• Issues new or replacement LINK cards to clients, maintains records of card numbers issued or voided, completes computerized transactions to communicate activation of card to EBT contractor.
• Maintains files of forms, reports, and supplies; receives and distributes mail.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of high school.
• Requires one (1) year of related office experience.
• Requires the ability to keyboard accurately at 35wpm.
• Requires the ability to speak, read, and write in Spanish at a colloquial skill level.

Work Hours: 8:30am - 5:00pm Monday - Friday
Work Location: 2000 N Lewis Ave Waukegan, IL 60087-4722

Family and Community Services

Region 2

Lake Office, Lake County
Agency Contact: [e-mail]

Job Family: Office & Administrative Support; Social Services

About the Agency:

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick Days annually (Sick days carry over from year to year)
• 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
• Personal, Sick, & Vacation rates modified for 12-hour Work Schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 10 Weeks Paid Maternity/Paternity Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx