Office Assistant / Operations Coordinator (Part-Time, Growth Role)

IrriLights; Manassas (VA); Remote; USD 21,000 - 30,000; Part time

Job summary

A growing irrigation and landscape lighting company in Northern Virginia is seeking a reliable Office Assistant to support daily operations and potentially grow into an operations coordinator or manager role. Responsibilities include scheduling, invoicing, customer inquiries, and CRM maintenance. Candidates must be located in Northern Virginia, and bilingual English and Spanish is preferred. This is a flexible part-time position with around 20–25 hours of work per week, targeting a start date of February 1.

Qualifications

• Prior administrative, office, or operations experience preferred.
• Interest in growing into an operations or management role.
• Comfortable learning new systems and documenting processes.
• Bilingual English and Spanish strongly preferred.
• Interest in growing into an operations or management role.

Responsibilities

• Answer inbound calls and respond to customer inquiries.
• Schedule and coordinate service jobs and estimates.
• Create and send invoices and follow up on outstanding payments.
• Prepare job materials and close out completed jobs in our system.
• Maintain accurate customer and job records in CRM.
• Assist with hiring logistics.
• Learn Salesforce workflows through guided training.
• Help document processes, pricing updates, and SOPs.

Skills

Strong organization and communication skills

Bilingual English and Spanish

Comfortable learning new systems

Learning new systems

Process documentation

Operations mindset

Tools

Salesforce

Job description

Office Assistant / Operations Coordinator (Part-Time, Growth Role)

IrriLights is a growing irrigation and landscape lighting company based in Northern Virginia. We are looking for a reliable, detail-oriented Office Assistant to support daily operations and grow into an operations coordinator or manager role over time.

This is a part-time position with flexibility, responsibility, and a clear path to increased ownership as the business scales.

Role overview

This role supports the day-to-day operations of the business and works closely with ownership. The position is remote, but candidates must be located in Northern Virginia to support local operations as needed.

Primary responsibilities

• Answer inbound calls and respond to customer inquiries
• Schedule and coordinate service jobs and estimates
• Create and send invoices and follow up on outstanding payments
• Prepare job materials and close out completed jobs in our system
• Maintain accurate customer and job records in CRM
• Assist with hiring logistics including posting roles, screening applicants, and scheduling interviews
• Learn and maintain Salesforce workflows through guided training (Trailhead)
• Help document processes, pricing updates, and standard operating procedures

What success looks like in the first 60 days

• Owner no longer handling calls, scheduling, or invoicing
• Jobs tracked cleanly and invoices sent promptly
• Hiring pipeline organized and running smoothly
• CRM kept up to date daily without owner involvement

Qualifications

• Prior administrative, office, or operations experience preferred
• Strong organization and communication skills
• Comfortable learning new systems and documenting processes
• Bilingual English and Spanish strongly preferred
• Interest in growing into an operations or management role

Compensation

• Part-time, approximately 20–25 hours per week
• Opportunity to grow into a larger role as the business scales
• Target start date: February 1

To apply, submit your application through LinkedIn. Qualified candidates will be contacted for a short initial phone screen.