Office Assistant | Oncology

UPMC; Beaver (Beaver County); On-site; USD 32,000 - 42,000; Full time

Job summary

UPMC Hillman Cancer Center in Beaver, PA is seeking an Office Assistant to support our medical oncology practice. The role focuses on scheduling, patient check-in/out, and coordinating communications in a supportive, patient-centered environment.

Ideal candidates will handle high call volumes and be comfortable with electronic medical records and medical terminology, contributing to timely, compassionate care while maintaining confidentiality and accuracy.

Responsibilities

• Verify necessary information and records in the medical record and scheduling system.
• Schedule, coordinate, and reschedule patient appointments; relay messages to staff and providers.
• Greet and register patients; provide instructions and directions; check-in and check-out.
• Maintain clean waiting area, beverage area, and reading materials.
• Prepare patient charts for upcoming appointments.
• Answer telephone; screen calls; take messages; provide information.
• Maintain physician schedules; ensure proper appointments and confirmations.
• Complete paperwork such as encounter forms and referrals; use system for billing data.
• Answer questions regarding patient appointments and testing.
• Maintain confidentiality of medical records and data; follow policies and procedures.
• Use automated financial management system for scheduling, verification, and charges.

Job description

Make a Meaningful Impact at UPMC Hillman Cancer Center

Are you ready to make a difference in the lives of cancer patients? Look no further! UPMC Hillman Cancer Center is excited to offer a full-time opportunity for an Office Assistant to support our medical oncology practice in Beaver, PA!

Why Choose Us?

• Purpose-Driven Work: Play a vital role in scheduling and managing patient appointments, ensuring timely and compassionate care.
• Work-Life Balance: Enjoy a Monday–Friday daylight schedule—no evenings, weekends, or holidays.
• Patient-Centric Approach:Assist patients both in person and over the phone, providing essential information and collaborating with various departments.
• Ideal Candidate:If you have prior experience in an outpatient medical office, are comfortable with high call volumes, and have a knack for electronic medical records and medical terminology, we want to hear from you!

• Make an Impact:Explore this opportunity and discover how you can positively influence the lives of others while building the career you’ve always dreamed of.

Responsibilities:

• Verify necessary information and records in the medical record and computerized scheduling system.
• Schedule, coordinate, and reschedule patient's appointments. Relay necessary messages to staff and providers.
• Greet and register patients in a polite, prompt, helpful manner. Provide any necessary instructions/directions. Inform appropriate department/person of person's arrival performing appropriate check-in and check-out functions.
• Maintain clean, orderly waiting area including beverage area and reading materials.
• Prepare patient charts for upcoming appointments.
• Answer telephone, screens calls, takes messages, and provides information.
• Maintain and update current information on physician's schedules ensuring that patients are scheduled properly and appointments are confirmed.
• Complete necessary paperwork such as encounter forms and referrals. Use computer system to generate information necessary for billing.
• Answer questions regarding patient appointments and testing.
• Complies with all UPMC Health System policies and procedures.Maintain strict confidentiality related to medical records and other data.
• Utilize appropriate modules of the automated financial management system for scheduling, information verification, entering charges, co-payment collection/ reconciliation and other tasks.