Office Assistant Mail & Records Clerk

Internal Revenue Service; Los Angeles (CA); Hybrid; USD 10,000 - 60,000; Full time

Job summary

A premier personal injury law firm in Los Angeles is seeking a dependable Office Assistant – Mail & Records Clerk. This role involves managing incoming and outgoing mail, assisting with document handling, and providing general support to ensure smooth operations within the office. Successful candidates will possess strong organizational skills and attention to detail, contributing to the efficiency of our legal team.

Benefits

401(k)

Health insurance

Flexible schedule

Paid time off

Free food & snacks

Qualifications

• Familiarity with mailroom operations and document handling.
• Ability to lift boxes or mail bins (up to 25 lbs).
• Must demonstrate strong time management skills.

Responsibilities

• Sort, scan, label, and distribute incoming mail.
• Prepare outgoing correspondence via USPS and other services.
• Maintain organized filing systems for mail and records.

Skills

Organizational skills

Attention to detail

Reliability

Education

Prior experience as a mail clerk or in an administrative office support role

Tools

Microsoft Outlook

Microsoft Word

Job description

Benefits:

• 401(k)
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Free food & snacks
• Health insurance
• Paid time off
• Vision insurance

Position Summary:

Javaheri & Yahoudai, A Professional Law Corporation (J&Y Law), a premier personal injury law firm, is seeking a dependable and detail-oriented Office Assistant – Mail & Records Clerk to manage incoming and outgoing mail, assist with case-related documentation, and provide general office support. This role is essential in maintaining timely document flow and helping ensure that our legal team has accurate and organized records.
Key Responsibilities:

Mailroom & Document Handling

· Sort, scan, label, and distribute all incoming physical and electronic mail

· Prepare and send outgoing correspondence via USPS, FedEx, and courier services

· Track and log mail received and ensure prompt routing to the correct staff or department

· Scan and upload legal and medical documents into the case management system (Litify)

· Maintain organized digital and physical filing systems for case-related mail and records

Clerical & Administrative Support

· Deliver documents between departments, attorneys, or external locations as needed

· Assist in assembling and preparing case files for internal review or legal proceedings

· Perform photocopying, labeling, and filing of documents with strict attention to detail

· Support the records team with retrieval and file management

· Maintain cleanliness and organization of mailroom and supply areas

Office Logistics

· Monitor mail supplies and alert supervisor when reorders are needed (e.g., envelopes, labels)

· Ensure mailing equipment (postage machines, scanners) is functional and report maintenance needs

· Assist with basic office errands and tasks as requested by administrative leadership

Qualifications:

· Prior experience as a mail clerk or in an administrative office support role preferred

· Familiarity with scanning, labeling, and file naming conventions in a legal or medical office

· Basic knowledge of Microsoft Outlook, Word, and scanning software

· Strong organizational and time management skills

· Ability to lift boxes or mail bins (up to 25 lbs) and remain on feet for extended periods

· Must be reliable, punctual, and detail-focused

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Core Competencies:

· Accuracy and attention to detail in repetitive tasks

· Professionalism and discretion when handling sensitive legal documents

· Dependability and ability to follow through on daily task lists

· Willingness to support a collaborative team environment

Compensation & Benefits:

· Competitive hourly wage based on experience

· Employer-paid health benefits

· Paid time off, sick leave, and observed holidays

· Supportive team culture with potential for internal growth

Flexible work from home options available.

Compensation: $18.00 - $25.00 per hour

Founded by attorneys Jason B. Javaheri and Yosi Yahoudai, the law firm of J&Y is committed to fighting for those who have been injured in an accident. Through our many years of personal injury practice, we know how difficult recovering can be as you try to get back to your normal routine. We will offer you our compassion and knowledge and give you peace of mind as we fight to obtain the compensation you deserve.

The law firm of J&Y serves clients in Los Angeles, San Diego, Orange County, San Bernardino County, San Francisco County, Sacramento County, and all of California. Our highly-skilled legal team will diligently serve your needs throughout the duration of your case.