Office Assistant - JOEY Valley Fair

JOEY Restaurant Group; Santa Clara (CA); On-site; USD 31,684 - 39,950; Full time

Benefits offered by this job

Career development, education, and增长

Job summary

JOEY Restaurants in Santa Clara, CA is seeking an administrative professional for a hands-on office role supporting payroll, HRIS records, and supply management in a fast-paced hospitality environment.

This position offers both full-time and part-time options with an hourly wage between $23.00 and $29.00, plus benefits and employee discounts.

Ideal candidates have 1+ years in administration and a proactive, team-oriented mindset, with strong attention to detail and reliability.

Qualifications

• 1+ yearsA0experience in a similar administration role.
• Experience in a fast-paced hospitality environment.
• Hospitality industry experience is a significant asset.

Responsibilities

• Maintain all office supply inventories and vendor orders.
• Ensure office equipment is in working order.
• Troubleshoot payment receiving systems and POS Terminals.
• Maintain HRIS employee records and certifications.
• Organize monthly health and safety meetings.
• Complete biweekly payroll processes and reconcile cash.

Skills

Customer service

Communication skills

Problem solving

Teamwork

Professional demeanor

Job description

Full-time / Part-time

$23.00 - $29.00 per hour

Duties

• Maintain all office supply inventories: paper, POS supplies, vendor orders, gift cards, etc.
• Ensure office equipment is in working order.
• Troubleshoot payment receiving systems and POS Terminals.
• Maintain accurate employee information in the company’s human resources information system (HRIS).
• Maintain organization and accuracy of employee online, paper, and confidential personnel files.
• Input, maintain, and update all employee certifications.
• Ensure local, state, and federal workplace postings are valid.
• Organize monthly health and safety meetings.
• Complete and file incident reports.
• Maintain security systems, i.e. update safe combinations, change locks, and distribute restaurant and office keys; perform weekly anti-theft audits.
• Complete biweekly payroll preparation processes; communicate any off cycle pay adjustments.
• Reconcile and balance daily cash.
• Troubleshoot POS & Transaction Summaries.
• Monitor and reconcile daily cash expenses and out-of-store purchases.
• Monitor custom reports and verify accuracy of credit card tips paid via payroll.
• Ensure profit updates are communicated to the management team daily.

Basic Qualifications

• 1+ years’ experience in a similar administration role.
• Experience working in a fast-paced environment.
• Experience in the hospitality industry is seen as a significant asset.

Required Knowledge, Skills, And Abilities

• Successful employees at JOEY are genuine, warm, and caring.
• They value honesty and conduct themselves with integrity.
• They are comfortable providing and receiving feedback to achieve personal growth and performance excellence.
• They are natural problem solvers with an insatiable desire to positively impact individual and team execution.
• They are passionate about quality and professionalism.
• They possess exceptional relationship building and communication skills.
• They encourage healthy and supportive competition within their team.
• They exude confidence, humility, and respect.
• They take pride in presenting a professional appearance and demeanor.

Benefits

• Career development, education, and growth opportunities.
• Medical, dental, vision, and life insurance, medical reimbursement plan, and Employee Assistance Program (EAP) for benefit-eligible partners.
• Paid sick leave.
• Discounted employee shift meals.
• 10% discount for self and guests on all food and beverages when visiting any JOEY location.
• Referral bonus program.
• Sales competitions and rewards.

JOEY Restaurants is an Equal Employment Opportunity Employer.

We are committed to offering reasonable accommodations to qualified job applicants. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances.

This job posting highlights essential responsibilities and requirements of the job and is for illustrative purposes only. There may be additional duties, responsibilities, and qualifications for this job.