Office Assistant - JOEY Valley Fair

Workstream; San Jose (CA); On-site; USD 65,904,384 - 83,096,832; Full time

Benefits offered by this job

Medical, dental, vision, and life ins.

Paid sick leave

Discounted shift meals

Employee discount 10% for self and on-

Referral bonus program

Sales competitions and rewards

Job summary

JOEY Restaurants in San Jose is seeking an administrative professional to support daily office operations, payroll processes, HRIS maintenance, and regulatory postings. The role requires accuracy, discretion, and a proactive approach to service delivery.

You will manage office supplies and equipment, reconcile daily cash, troubleshoot POS systems, maintain personnel files and certifications, organize health and safety meetings, and assist with incident reporting and payroll-related

Qualifications

• 1+ years’ experience in a similar administration role.
• Experience working in a fast-paced environment.
• Experience in the hospitality industry is seen as a significant asset.

Responsibilities

• Maintain all office supply inventories: paper, POS supplies, vendor orders, gift cards, etc.
• Ensure office equipment is in working order.
• Troubleshoot payment receiving systems and POS Terminals.
• Maintain accurate employee information in the company's HRIS.
• Maintain organization and accuracy of employee files (online, paper, confidential).
• Input, maintain, and update all employee certifications.
• Ensure local, state, and federal workplace postings are valid.
• Organize monthly health and safety meetings.
• Complete and file incident reports.
• Maintain security systems and keys; perform weekly anti-theft audits.
• Complete biweekly payroll preparation processes; communicate off cycle pay adjustments.
• Reconcile and balance daily cash.
• Troubleshoot POS & Transaction Summaries.
• Monitor and reconcile daily cash expenses and out-of-store purchases.
• Monitor reports and verify credit card tips paid via payroll.
• Ensure profit updates are communicated to management daily.

Skills

Administrative experience

Hospitality industry experience

Fast-paced environment experience

Job description

Wage Scale

$23.00 - $29.00 per hour

Actual offer within the listed range may vary based on work experience and other objective factors. The pay range for this position is subject to change and may be modified in the future, in compliance with applicable laws.

Duties

• Maintain all office supply inventories: paper, POS supplies, vendor orders, gift cards, etc.
• Ensure office equipment is in working order.
• Troubleshoot payment receiving systems and POS Terminals.
• Maintain accurate employee information in the company's human resources information system (HRIS).
• Maintain organization and accuracy of employee online, paper, and confidential personnel files.
• Input, maintain, and update all employee certifications.
• Ensure local, state, and federal workplace postings are valid.
• Organize monthly health and safety meetings.
• Complete and file incident reports.
• Maintain security systems, i.e. update safe combinations, change locks, and distribute restaurant and office keys; perform weekly anti-theft audits.
• Complete biweekly payroll preparation processes; communicate any off cycle pay adjustments.
• Reconcile and balance daily cash.
• Troubleshoot POS & Transaction Summaries.
• Monitor and reconcile daily cash expenses and out-of-store purchases.
• Monitor custom reports and verify accuracy of credit card tips paid via payroll.
• Ensure profit updates are communicated to the management team daily.

Basic Qualifications

• 1+ years’ experience in a similar administration role.
• Experience working in a fast-paced environment.
• Experience in the hospitality industry is seen as a significant asset.

Required Knowledge, Skills, and Abilities

• Successful employees at JOEY are genuine, warm, and caring.
• They value honesty and conduct themselves with integrity.
• They are comfortable providing and receiving feedback to achieve personal growth and performance excellence.
• They are natural problem solvers with an insatiable desire to positively impact individual and team execution.
• They are passionate about quality and professionalism.
• They possess exceptional relationship building and communication skills.
• They encourage healthy and supportive competition within their team.
• They exude confidence, humility, and respect.
• They take pride in presenting a professional appearance and demeanor.

Benefits

• Career development, education, and growth opportunities.
• Medical, dental, vision, and life insurance, medical reimbursement plan, and Employee Assistance Program (EAP) for benefit-eligible partners.
• Paid sick leave.
• Discounted employee shift meals.
• 10% discount for self and guests on all food and beverages when visiting any JOEY location.
• Referral bonus program.
• Sales competitions and rewards.

Join our team!

If you're looking for a place to meet your potential, we'd like to meet you. Roll up your sleeves... YOUR journey starts here.

JOEY Restaurants is an Equal Employment Opportunity Employer.

We are committed to offering reasonable accommodations to qualified job applicants. Qualified applicants with criminal histories will be considered for employment in a manner consistent with all federal state and local ordinances.

This job posting highlights essential responsibilities and requirements of the job and is for illustrative purposes only. There may be additional duties, responsibilities, and qualifications for this job.

JOEY Restaurant Group has an internal recruitment department and will not accept unsolicited resumes from employment agencies. Unsolicited resumes sent to JOEY, its employees, and databases, will be considered the property of JOEY Restaurant Group. External recruitment agencies must establish a fully executed service agreement with JOEY’s Human Resources department to submit resumes. JOEY will not pay fees to employment agencies who do not have an agreement in place. For contract inquiries please submit your request to [e-mail].