OFFICE ASSISTANT III - MAUI

State of Hawai'i; Hawaii; On-site; USD 36,000 - 46,000; Full time

Job summary

State of Hawai'i is seeking candidates for Recruitment Number 25-0290 to perform journey level clerical work in multiple Hawaii locations (Wailuku/Kahului; Maalaea/Kihei/Wailea; Lahaina).

The position offers a monthly salary of $3,266 to $4,139 (SR-08, Step C to I) and a path within civil service. Applicants must meet minimum qualifications and may be eligible for promotions and other rights within the permanent workforce.

Qualifications

• Six months of work experience demonstrating knowledge of English grammar, spelling, and arithmetic; ability to read and understand instructions; write simply and directly.
• One year of clerical tasks experience; knowledge of office practices and procedures; operate office equipment and technologies.
• Supervisory aptitude required for some positions; potential for supervisory duties or completion of supervision training.
• Substitutions described in MQRs may apply.
• 40 net words per minute typing ability with or without accommodation.
• Possession of a valid driver’s license may be required for some positions.

Responsibilities

• Perform journey level clerical work involving complex assignments and multiple sources, using judgment to determine disposition.
• Prioritize work and carry out tasks independently per policies and procedures.
• Supervise and participate in moderately complex clerical work as assigned.
• Other related duties as assigned.

Skills

English grammar

Reading instructions

Typing 40 wpm

Office equipment

Supervisory aptitude

Tools

Word processing

Office software

Job description

Recruitment Number 25-0290

The immediate vacancies are located in Wailuku/Kahului; Maalaea/Kihei/Wailea and Lahaina.

Salary: $3,266 to $4,139 per month (SR-08, Step C to I).

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

Note: Employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. Once you become a member of the civil service, you become eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to an employee in a permanent position with the exception of return rights and placement rights associated with a reduction-in-force.

Note: Hiring rates will be based on availability of funds, the applicant's qualifications, and other relevant factors.

A continuous recruitment may be closed at any time. The notice of the last day to file applications will be posted on the State of Hawaii's Civil Service Job Opportunities Listing page of our website.

Perform journey level clerical work involving a variety of complex clerical assignments, e.g., those that involve a number of steps/processes and/or referral to a number of different sources and require the use of some judgment to determine appropriate disposition; prioritize work and carry out assignments independently, in accordance with general instructions and established policies and procedures; and/or supervise and participate in performing moderately complex clerical work; and perform other related duties as assigned.

To qualify, applicants must meet all of the following requirements:

• Basic Experience: Six (6) months of work experience which demonstrated knowledge of English grammar, spelling, and arithmetic; the ability to read and understand oral and written instructions; write simply and directly; and compare words and numbers quickly and accurately.
• Clerical Experience: One (1) year of work experience which involved the performance of a variety of clerical tasks and demonstrated knowledge of office practices and procedures, and the ability to carry out procedures in clerical work systems, and operate various kinds of office equipment and technologies.
• Supervisory Aptitude: Possession of Supervisory Aptitude is required for some positions. Supervisory Aptitude is the demonstration of aptitude or potential for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects of supervision, e.g., by serving as a group or team leader, or by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; and/or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
• Substitutions Allowed: Relevant substitutions as described in the complete Minimum Qualification Requirements, will apply.
• Keyboarding/Computer Skill: Some positions require keyboarding proficiency and/or the ability to use computers and word processing and/or other software applications. These positions require the ability to keyboard/type 40 net words per minute with or without reasonable accommodation.
• Driver's License: Some positions require possession of a valid driver's license at the time of appointment.
• Special Requirements:
  • A. Some positions require the ability to lift and carry items of various weights with or without reasonable accommodation.
  • B. Some positions may require the handling of firearms and ammunition. Applicants for these positions must not possess a conviction of domestic violence.

The information provided above represents a summary of the complete Minimum Qualification Requirements (MQRs).

01017:031708:03:BK

The State of Hawai'i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-1111 for assistance.

PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM

The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.ed.gov/sa/repay-loans/forgiveness-cancellation/public-service

ELECTRONIC NOTIFICATION TO APPLICANTS

The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.

Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.

TESTING INFORMATION

The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.

In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.

In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.

for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office's Levels of Review.