Office Assistant III

County of Marin; California (MO); On-site; USD 42,000 - 66,000; Full time

Job summary

County of Marin seeks an Office Assistant III to join our Administrative Services Team within the Department of Public Works. This role serves as the primary front desk contact for Public Works at the Marin County Civic Center and supports a range of clerical functions to keep operations running smoothly.

The ideal candidate will have strong organization, multi-tasking ability, and proficiency with Microsoft Office.

Qualifications

• Two years of clerical/office support experience with standard office applications.
• Completion of a clerical training program may substitute for up to six months of the required experience.
• Ability to learn complex ERP software and assignment-specific database systems.

Responsibilities

• Serve as the primary front desk and reception contact for the department.
• Conduct transactions with the public and staff and interpret laws, rules, policies, and procedures.
• Provide lead direction or coordinate the work of clerical staff as assigned.

Skills

Customer Service

Office Coordination

Filing & Records

Data Entry

Legal/Medical Forms

Education

Clerical training program

Office administration coursework

Tools

Microsoft Office

ERP software

Job description

At the County of Marin, our employees overwhelmingly report feeling their work is meaningful, they like the work they do, and they are proud to tell people “I work for the County of Marin.” Discover more about us, our values and our organizational culture here. Read on to find out more about this opportunity.

Why be an Office Assistant?

Being an Office Assistant is a fulfilling career in itself. Our Office Assistants are regularly the first point of contact for members of our community, and they provide important administrative and clerical support that helps our teams stay organized and focused.

Additionally, being an Office Assistant is a great launching point for career growth within the County. Office Assistants gain exposure to our programs and services and receive experience that can help them develop into their next role within the organization.

The Role:

Office Assistant III’s provide a variety of office support duties to County departments. Responsibilities may include conducting transactions with the public and other employees requiring interpretation of laws, rules, policies and procedures and serving as a departmental liaison to other agencies. Assignments require exercising initiative and independent judgment within established policies and procedures to resolve a variety of routine to complex problems. Some assignments at this level may function as lead workers and provide work direction or coordinate the work of clerical staff.

Current Vacancies:

There are continuous vacancies for Office Assistant III positions in County of Marin departments. Some vacancies are full-time (37.5 hrs.) and others are part-time.

The Department of Public Works (DPW) has an immediate opening for one Office Assistant III.

They're looking for a dependable, customer-focused professional to join the Administrative Services Team within our Business Services Division. DPW delivers essential services that keep Marin County’s infrastructure running smoothly—from facilities and roads to engineering, environmental programs, and other community-focused initiatives. This position supports that mission by serving as the primary front desk and reception contact for Public Works at the historic Marin County Civic Center.

Our Highly Qualified Candidate

has strong organizational skills and multi-tasking abilities. The ideal candidate has the ability to quickly become proficient in internal systems and to work independently. Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; using standard office applications and equipment; and greeting and assisting members of the public. The ideal candidate is proficient in Microsoft Office computer programs. Other skill sets and work experience may be desirable for particular assignments, including but not limited to:

• Customer Service (in-person, by phone and/or email)
• Office Coordination
• Filing and Records Management
• Data Entry and Data Retrieval
• Experience with Legal or Medical Forms and Documents

QUALIFICATIONS

Knowledge of

• Standard office practices and procedures including filing and retrieval systems, correspondence formats and the operation of standard office equipment.
• Standard office applications including word processing, spreadsheet and database systems.
• Correct English usage including grammar, spelling and punctuation.
• Business arithmetic.

Ability to

• Perform difficult and/or complex clerical duties including document processing and auditing.
• Use independent judgment and prioritize multiple tasks.
• Learn complex enterprise resource planning software and/or assignment-specific database systems.
• Some assignments may require ability to perform more advanced mathematical calculations such as computing percentages and calculating simple measurements.
• Provide lead direction and training to staff depending on assignment.

MINIMUM QUALIFICATIONS

Two years of experience performing clerical/office support duties that demonstrates proficiency with standard office applications and practices. Completion of a clerical training program or office administration coursework may be substituted for up to six months of the required experience. Some assignments require one year of experience in the area of assignment.

Clerical/office support experience includes preparing, interpreting and maintaining a variety of records and/or documents; use of standard office applications and equipment; and greeting and assisting members of the public.

Testing and Eligible List:

Depending on the number of qualified applications received, the examination may consist of a highly qualified review, application screening, online assessment, written examination, oral examination, performance examination, or any combination to determine which candidates' names will be placed on the eligible list. The eligible list established from this recruitment may be used to fill the current vacancy, and any future vacancies for open, fixed-term, full-time or part-time positions which may occur while the list remains active.

Disaster Service Workers:

All County of Marin employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Equal Employment Opportunity Employer:

If you have questions regarding equal employment opportunities, please contact Roger Crawford, Equal Employment Opportunity Director, at 415-473-2095.

If you have questions concerning this position announcement, please contact the Staffing Division at 415-473-2126 or [e-mail].

All applicants will receive email notifications regarding their status in the recruitment process. Please be sure to check your spam settings to allow our emails to reach you. You may also log into your governmentjobs.com account to view these emails.