Office Assistant II - Health

City of Pasadena; Pasadena (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance plans

City medical clinic

Virtual visits

Tuition reimbursement

Retirement match

Vacation accrual scales

Job summary

The City of Pasadena seeks a detail-oriented clerical professional to support nuisance abatement efforts across the city. This role involves typing correspondence, maintaining records, and coordinating with property owners and contractors.

You will calculate lien amounts, prepare liens and releases for filing with the county clerk, and file records electronically. Strong written and oral communication, plus analytical skills, are essential, with four to six years of related experience or a

Qualifications

• High school diploma or GED.
• 4–6 years clerical/secretarial experience or college with emphasis in delinquent accounts collections.
• Demonstrate effective communication, writing and analytical skills.

Responsibilities

• Type correspondence to property owners for nuisance abatement.
• Maintain records of vacant properties and corresponding owners.
• Calculate lien amounts and prepare liens/releases for county clerk.
• File records electronically with county clerk.
• Communicate with property owners, contractors, and citizens by phone, email or in person.
• Coordinate city contractors to perform nuisance abatement.
• Prepare invoices, purchase orders and cash requisitions for payments.
• Receive money and issue receipts.
• Organize delinquent accounts for collections.

Skills

Effective communication

Writing skills

Analytical skills

Education

High school diploma or GED

Job description

Essential Duties & Responsibilities: Types correspondence to be sent to property owners for nuisance abatement. Maintains current record of all vacant properties within the city and corresponding owners. Calculates lien amounts and prepares liens and lien releases for filing with county clerk. Files records electronically with county clerk. Communicates directly with property owners, city contractors, and citizens to resolve problems. Modes of communication include but are not limited to one-to-one interactions, telephone and email. Coordinates city contractors to perform nuisance abatement on various properties throughout the city. Prepares invoices, purchase orders, and cash payment requisitions to pay city contractors and bills property owners for work performed. Receives money and issues receipts. Organizes delinquent accounts for purpose of collections.

Qualifications: High school diploma or General Education Degree (GED). Minimum four to six years related clerical or secretarial experience or combination of experience and college education with emphasis in collections of delinquent accounts. Demonstrate effective communication, writing and analytical skills.

The City of Pasadena offers very generous benefits to all full-time employees. For example:

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service – four weeks of vacation per year.
  • From 21 to less than 26 years of service – five weeks of vacation per year.
  • From 26 years of service and up – six weeks of vacation per year.