Office Assistant II - Health

City-of-Pasadena,-Tx; Pasadena (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Low-cost health insurance

On-site medical clinic

Free virtual visits

Tuition reimbursement

Retirement match 200%

Generous PTO

Job summary

The City of Pasadena, TX is seeking a detail-oriented clerical specialist to manage nuisance abatement records and correspondence. You will handle liens, accounts, and vendor payments, and maintain property records in coordination with county clerk filings.

Strong communication and analytical skills are essential for interacting with owners, contractors, and residents. Our department offers very generous benefits for full-time employees, including low-cost health plans, an on-site medical

Qualifications

• High school diploma or GED required.
• Minimum four to six years related clerical or secretarial experience or combination with college focus in delinquent account collections.
• Demonstrate effective communication, writing and analytical skills.

Responsibilities

• Type correspondence to property owners for nuisance abatement.
• Maintain current records of all vacant properties and owners.
• Calculate lien amounts and prepare liens and releases for county clerk filing.
• File records electronically with county clerk.
• Communicate with property owners, city contractors, and citizens via in-person, telephone and email.
• Coordinate city contractors for nuisance abatement across properties.
• Prepare invoices, purchase orders and cash requisitions.
• Receive money and issue receipts.
• Organize delinquent accounts for collections.

Skills

clerical

communication

writing

analytical

Education

High school diploma or GED

Job description

Essential Duties & Responsibilities: Types correspondence to be sent to property owners for nuisance abatement. Maintains current record of all vacant properties within the city and corresponding owners. Calculates lien amounts and prepares liens and lien releases for filing with county clerk. Files records electronically with county clerk. Communicates directly with property owners, city contractors, and citizens to resolve problems. Modes of communication include but are not limited to one-to-one interactions, telephone and email. Coordinates city contractors to perform nuisance abatement on various properties throughout the city. Prepares invoices, purchase orders, and cash payment requisitions to pay city contractors and bills property owners for work performed. Receives money and issues receipts. Organizes delinquent accounts for purpose of collections.

Qualifications: High school diploma or General Education Degree (GED). Minimum four to six years related clerical or secretarial experience or combination of experience and college education with emphasis in collections of delinquent accounts. Demonstrate effective communication, writing and analytical skills.

The City of Pasadena offers very generous benefits to all full-time employees. For example:

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• The City has its own medical clinic staffed with a M.D. and two medical assistants. Employees and their covered dependents over the age of 5 can visit the clinic FREE OF CHARGE.
• Employees and their covered dependents also have access to Virtual Visits with a medical professional FREE OF CHARGE.
• The City offers college tuition reimbursement of up to $3,500 per year.
• As an employee, you will contribute a portion of your salary each pay-period towards your retirement and the City will match your contribution by 200%. Example, if you contribute $100, the City will contribute $200.
• Civilian employees accumulate vacation at the following rates:
  • Less than 6 years of service - two weeks of vacation per year.
  • From 6 to less than 11 years of service - three weeks of vacation per year.
  • From 11 to less than 21 years of service – four weeks of vacation per year.
  • From 21 to less than 26 years of service – five weeks of vacation per year.
  • From 26 years of service and up – six weeks of vacation per year.