Office Assistant I-Open Records

Macon-Bibb County Government; Macon (GA); On-site; USD 28,000 - 38,000; Full time

Job summary

Macon-Bibb County Government is seeking an Office Assistant I – Open Records to support Open Records requests and provide information to the public. The role requires attention to GA Open Records Laws and Sheriff’s Office policies and involves processing requests, coordinating record retrieval, and handling fees.

Ideal candidates will have a high school diploma or equivalent, strong typing (35 wpm), and the ability to maintain filing systems while handling confidential information with

Qualifications

• High school diploma or equivalent required.
• Knowledge of GA Open Records Laws and Sheriff’s Office policies.
• Experience handling confidential information with discretion.
• Ability to type up to 35 words per minute.
• Ability to establish and maintain filing systems.

Responsibilities

• Support the Open Records Requests process.
• Receive, document, and prepare responses to oral, written and digital requests from the public for documents and information.
• Coordinate timely receipt of identified records from divisions of the Sheriff’s Office.
• Calculate required fees using established schedules and communicate fees to requestors.
• Assist the general public with questions and information requests referencing GA Open Records Laws and policies.
• Establish and maintains complex filing systems.
• Explain Open Records laws and policies to requestors.

Skills

Typing speed 35 wpm

GA Open Records knowledge

Discretion handling confidential info

Public/customer service

English grammar & spelling

Education

High school diploma

Tools

Office software

PC literacy

Job description

The Office Assistant I – Open Records is responsible for performing administrative and clerical duties to support responses to request for inspections and/or receipt of public information contained in the documents and filed of the Bibb County sheriff’s Office, in accordance with O.C.G.A. 50-18-70.

• Support the Open Records Clerk in the successful completion of all Open Records Requests received by the Bibb County Sheriff’s Office.
• Remain cognizant of GA Open Records Laws and BCSO Open Records Policy.
• Receive, document, and prepare a written response to oral, written and digital requests from the pubic for documents and information.
• Conduct research to determine the existence of records which match public requests.
• Coordinate timely receipt of identified records from all divisions of the Sheriff’s Office.
• Calculate required fees using established schedules, communicate fees to requestors, and coordinate receipt of fees.
• Establish and maintains complex filing systems.
• Assist the general public in answering questions and information requests referencing the GA Open Records Laws and BCSO Open Records policy.

The Office Assistant I – Open Records should possess, at a minimum, a high school diploma or equivalent; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities to successfully perform the duties and responsibilities of the position.

NECESSARY SPECIAL REQUIREMENTS:

• Must meet the skill level, BASIC, as evaluated by the Macon-Bibb County administrative test.
• Possession of a valid Georgia Motor Vehicle Operator’s License.
• Must be fingerprinted, complete a polygraph test and pass a background investigation.
• Ability to type up to 35 words per minute.

• Knowledge of the organization and structure of the Bibb County Sheriff’s Office.
• Knowledge of modern office practices and procedures.
• Knowledge of English grammar and spelling.
• Knowledge of personal computers and basic office programs.
• Ability to use discretion in handling sensitive materials and other confidential information.
• Ability to maintain effective working relationships with fellow employees and with members of the general public.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER