Deputy Clerk I

Macon-Bibb County Government; Columbus (GA); On-site; USD 36,000 - 48,000; Full time

Job summary

Macon-Bibb County Government is seeking a Deputy Clerk I to provide general clerical support to the Civil and Magistrate Court, covering two distinct courts. Responsibilities include answering phones, routing calls, filing cases and records, assisting the public, and accepting filings from the public and attorneys.

The role also involves preparing subpoenas, recording in the docket, scanning documents, preparing folders, administering oaths, handling payments, and balancing the cash box daily.

Qualifications

• High school diploma or equivalent required.
• At least 1 year clerical and customer service experience.
• Valid Georgia driver’s license.

Responsibilities

• Answer telephones, route calls, file cases and records.
• Assist customers and respond to public questions and requests.
• Accept cases and legal documents for filing from the public and attorneys.
• Prepare subpoenas and record in docket book.
• Input and scan complaints, dispossessories, foreclosures, and other legal documents.
• Prepare folders and create labels for new cases.
• Administer oaths to customers.
• Receive and properly process payments.
• Maintain cash box by balancing till daily.
• Perform other related duties as assigned.

Skills

Office procedures

Office equipment

Microsoft Word

Microsoft Excel

Written & oral communication

Filing

Confidentiality

Public/customer service

Timeliness

Education

High school diploma or equivalent

Tools

Calculator

Copier

Computer

Typewriter

Fax machine

Job description

TheDeputy Clerk I is responsible for general clerical support to the Civil and Magistrate Court. This position covers two separate and distinct courts.

• Answers telephones, routes calls, take messages, files cases and records.
• Assist customers, responds to questions and requests from the public.
• Accepts cases and legal documents for filing from the public and attorneys.
• Prepares subpoenas and record in docket book.
• Inputs and scans complaints, dispossessories, foreclosures, and other legal documents.
• Prepares folders and creates labels for new cases.
• Administer oaths to customers.
• Receives and properly processes payments.
• Maintains cash box by balancing till daily.
• Performs other related duties as assigned.

The Deputy Clerk I should possess, at minimum, a high school diploma or equivalent; and one (1) year experience in clerical and customer service or any equivalent combination of education and experience deemed sufficient. Possession of a valid Georgia Motor Vehicle Operator's License.

• Knowledge of modern office procedures
• Skill in operating such standard office equipment as a calculator, copier, computer, typewriter, and facsimile machine.
• Skill in Microsoft Office Suite products (Word and excel).
• Skills in effective written and oral communication.
• Skill in filing.
• Ability to maintain appropriate confidentiality and security of private or confidential information.
• Ability to work effectively with members of all levels within the organization and public.
• Ability to achieve results on a timely basis.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER