Office Assistant I/II - (Probation Department)

County of Colusa; Colusa (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits at no cost

PAID vacation

PAID holidays

Public retirement CalPERS

Work-life balance

Vacation parity

Job summary

County of Colusa is seeking an Office Assistant to support the Probation Department’s day-to-day operations and greet visitors, with duties including data entry, typing, ordering supplies, and processing payments. This role serves as the first point of contact for clients, visitors, staff and the public in a professional, team-oriented environment.

The position offers opportunities at either Office Assistant I or II level, with progression based on experience and training.

Qualifications

• Experience in administrative/clerical tasks and front-desk duties.
• Proven ability to greet visitors and handle multi-tasking.
• Data entry, typing, and basic payments processing experience.

Responsibilities

• Greet and direct visitors and manage intake flow.
• Provide clerical support, data entry, and filing.
• Assist with inventory, ordering of supplies, and payments processing.
• Support day-to-day operations of the Probation Department.

Skills

Administrative support

Public/customer service

Data entry

Education

High school diploma

Business administration coursework

Job description

Are you organized, detail-oriented, and skilled at managing multiple priorities? Do you enjoy providing administrative support and contributing to a professional, team-oriented workplace? Join our team! The Probation Department is seeking an Office Assistant to support the day-to-day operations of the department and serve the County of Colusa.

There is one position available that can be filled at any level, depending on the qualifications of the successful applicant. This recruitment will be used to fill a current vacancy and establish an eligibility list to fill other openings without reposting.

What's this Job All About?

As an Office Assistant, you’ll provide essential administrative and clerical support to the Probation Department and serve as a welcoming first point of contact for clients, visitors, staff, and the public. You’ll assist with greeting and directing visitors, data entry, typing, special projects, inventory and ordering supplies, processing payments, and other general office duties.

Embracing the Colusa County Work Culture

The Probation Department values teamwork, collaboration, and a supportive workplace environment. This position offers an opportunity to contribute to a department committed to enhancing public safety through prevention, intervention, accountability, and rehabilitative services while serving the Colusa County community.

What are the benefits?

• A beautiful, safe community in which to work and serve.
• A caring, empathetic, & fun work family that you will be welcomed into.
• A job with WORK-LIFE BALANCE
• Competitive salary commensurate with education & experience
• A LIFETIME PAYCHECK (% @ 60 for Classic Members and 2% @ 62 for New Members)– As long as you work for 5 years and vest in the CalPERS system, you will receive a retirement paycheck for the rest of your life.
• Amazing health care BENEFITS at NO COST to you– Unless you choose a premium health care plan.
• Authentically kind and engaged leadership who truly enjoy developing staff.
• 457 Deferred Compensation.
• PAID vacation, PAID holidays (15), and PAID leave if you get sick.
• Vacation Parity– Previous service with a public agency counts towards vacation accrual at Colusa County. A public agency includes cities, counties, districts, the military, and similar entities. To learn more about vacation parity, please see our benefit summary.

Office Assistant I

Receives general supervision from supervisory or management staff.

Office Assistant II

Receives general supervision from supervisory or management staff.

May exercise functional and technical supervision over lower-level clerical staff.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Office Assistant I

Experience:

• Six (6) months of administrative/clerical experience.

Training:

• Equivalent to completion of the twelfth grade.

Office Assistant II

Experience:

• Three years of responsible clerical experience which included public contact/customer service.

Training:

• Supplemental coursework or training in business administration or clerical is highly desired.