Office Assistant I/II (Extra Help Only)

Mariposa County; California; In loco; USD 28.000 - 39.000; Tempo pieno

Descrizione del lavoro

Mariposa County Fire invites applications for an Office Assistant I/II (Extra Help Only). The role covers a broad range of routine to moderately difficult clerical duties within county departments, with progression from I to II as proficiency grows.

Under supervision, you will perform word processing, data entry, records management, and basic fiscal tasks, while providing reception and general office support to staff and visitors.

Competenze

• High school diploma or GED; typing and basic bookkeeping preferred.
• One year for Office Assistant I; two years for Office Assistant II.
• Valid California driver license required.
• Ability to perform routine to moderately difficult clerical tasks.

Mansioni

• Type, file, process documents; maintain records and logs.
• Answer phones, greet visitors, route messages, and assist staff.
• Enter data and generate reports or spreadsheets.
• Assist with fiscal operations including fees, fines, and journals.
• Schedule meetings, mail processing and distribution.
• Monitor supplies and order equipment and maintenance.

Conoscenze

Clerical support

Data entry

Records management

Formazione

High school diploma or GED

Strumenti

MS Office

Excel

Word

Descrizione del lavoro

Mariposa County Fire has an opening for an Office Assistant I/II (Extra Help Only)

DEFINITION

To perform a variety of routine to moderately difficult office support duties in assigned County departments; and to perform related duties and responsibilities as required.

DISTINGUISHING CHARACTERISTICS

Office Assistant I is the entry-level classification of the County's office support series. Under close supervision, incumbents learn and perform a wide range of office support and general clerical duties requiring knowledge of department and County procedures. This class is flexibly staffed with Office Assistant II, and incumbents normally advance to the higher level after gaining experience and achieving proficiency that meets the experience and time-in-grade requirements for Office Assistant II.

Office Assistant II is the fully qualified, journey-level classification in the series, competent to perform a variety of routine to moderately difficult office support and clerical duties. Incumbents perform tasks and work with only occasional instruction or assistance within a framework of established procedures. Specific duties and scope of responsibility will vary with the organizational unit to which assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from assigned lead/supervisory/management staff.

Positions in these classifications do not exercise lead or supervisory responsibility.Performs a variety to moderately complex clerical support duties to assist staff in sub-professional office activities.

Gathers information from a variety of sources for the completion and processing of forms, records, applications, etc.; contacts individuals to obtain additional information.

Maintains records, lists, and logs. .

Types or word processes, prepares, processes, copies, collates, files/retrieves files, sends, and receives faxes, distributes and/or transmits various records, reports, forms, correspondence, permits, applications, licenses, meeting minutes, and other documents; may compose routine correspondence and other documents as required following standard formats or templates.

Proofreads and checks typed and other materials for accuracy, completeness and compliance with departmental policies and regulations.

Establishes and maintains office files.

Enters and retrieves computer data; generates computer reports and/or spreadsheets.

Provides assistance with fiscal operations of the department, including but not limited to collecting and recording various fees, fines or other monies, and maintaining journals, ledgers and other financial or statistical records.

Answers the telephone and provides information and assistance to callers or forwards calls to appropriate staff person; takes messages as necessary; greets and assists office visitors; may use a two-way radio to communicate with field personnel.

Schedules meetings and appointments.

Opens, processes, and distributes mail.

Monitors stock and replenishes office supplies.

Orders equipment and schedules maintenance of equipment, including vehicles.

Experience

Office Assistant I: One year of full-time equivalent clerical administrative support experience or one year of business school education.

Office Assistant II: Two years of increasingly responsible full-timeequivalent clerical experience, or one year as an Office Assistant I in Mariposa County.

Education

(Both Office Assistant I and II)

High school diploma or GED equivalent, preferably including classes in typing, bookkeeping and related subjects.

Additional Requirements

(Both Office Assistant I and II)

Possession of a valid California driver's license. Under certain circumstances, the Human Resources Director may accept a valid driver's license from another state if applicant acknowledges his/her intent to acquire a California driver's license within three months by signing an acknowledgement form.