Office Assistant - Hoover Middle School (0.5 FTE)

San Jose Unified School District; Northern (KY); Hybrid; USD 16.000 - 21.000; Teilzeit

Zusammenfassung

San José Unified School District is seeking an Office Assistant to support day-to-day site operations with friendly customer service and accurate clerical tasks. You will help create a welcoming, organized office environment for students, staff, families, and the community.

Responsibilities include greeting and assisting visitors, answering phones, data entry, filing, scheduling, attendance support, and maintaining confidentiality in line with district policies.

Qualifikationen

• 12th grade or equivalent, or combination of education, experience, and training.
• Resume and letter of introduction outlining qualifications.
• Strong customer service, organization, and communication skills.

Aufgaben

• Greet and assist students, families, staff, and visitors professionally.
• Answer phones, respond to inquiries, and direct calls or messages as needed.
• Support with filing, copying, scanning, data entry, and document preparation.
• Maintain orderly office and supplies.
• Assist with attendance, student records, or communications tasks.
• Support event preparation, scheduling, and logistics.
• Maintain confidentiality per district policies.
• Provide customer-focused service while multitasking in a fast-paced environment.

Kenntnisse

Customer service

Organization

Communication

Time management

Ausbildung

High school diploma or equivalent

Tools

MS Office

Data entry

Jobbeschreibung

The impact you will have:

As an Office Assistant, you will support the day-to-day operations of your site by providing excellent customer service and completing clerical tasks efficiently and accurately with minimal supervision. You play a key role in creating a welcoming, organized, and responsive office environment that supports students, staff, families, and the community. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232565250282

Who you are:

You are a friendly, detail-oriented, and reliable professional who enjoys helping others. You communicate clearly, stay organized, and manage your time well in a busy office environment. You bring strong customer service skills, a positive attitude, and the ability to learn new tasks quickly. You take pride in supporting smooth school operations and contributing to a welcoming office culture.

As an Office Assistant, you will be responsible for (but not limited to):

• Greeting and assisting students, families, staff, and visitors with professionalism and courtesy.
• Answering phones, responding to inquiries, and directing calls or messages appropriately.
• Supporting clerical tasks including filing, copying, scanning, data entry, and document preparation.
• Maintaining office organization, supplies, and common areas.
• Assisting with attendance, student records, or communication tasks as assigned.
• Supporting event preparation, scheduling, and logistics.
• Maintaining confidentiality and following district policies and procedures.
• Providing customer-focused service while multitasking in a fast-paced environment.

What you need for this position:

• Completion of 12th grade or equivalent, or any combination of education, experience, and training that is equivalent
• Resume and letter of introduction outlining your desire and qualifications for this position

Roles Available:

• Hoover Middle School
• 0.5 FTE (20 hrs per week)
• 7:30am - 11:30am
• 11 months

SB 848 Child Safety & Employment Disclosure Requirement

Effective January 1, 2026, in accordance with California Senate Bill 848 (School Employee Misconduct/Child Abuse Prevention Act), applicants for employment with San José Unified are subject to enhanced child safety, training, and employment disclosure requirements.

Under SB 848, schools are required to strengthen background vetting procedures and obtain employment history information related to allegations of egregious misconduct involving students. Former employers may be contacted to release records regarding substantiated findings of misconduct as permitted by law. Failure to provide complete and accurate information regarding prior educational employment or relevant misconduct findings may result in disqualification from the hiring process or withdrawal of an offer of employment.

SB 848 also expands mandated reporter requirements and requires annual child abuse prevention training for employees and certain volunteers by July 1, 2026. All employees must comply with district-adopted child safety policies, including procedures for supervising and protecting students.

San José Unified is committed to maintaining a safe and supportive learning environment for all students and will review all disclosures and employment records in accordance with state law.

When will you hear back from us:

Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to us at [e-mail].

Note to internal applicants:

• Even though we may have some information on file for you, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share.Where applicable, please also note which available location you are applying to.
• To be eligible to interview, you will need to be in good evaluation standing.