Office Assistant - Herbert Hoover Middle School

ReNEW Schools; Northern (KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

San José Unified is seeking an Office Assistant to support daily site operations, greet visitors, answer phones, and handle clerical tasks with accuracy and a service mindset. This role emphasizes customer service, confidentiality, and timely communication with students, families, staff, and the community.

Training is provided to learn district policies and procedures. The position at Herbert Hoover Middle School covers standard hours 8:00am - 4:30pm and may require scheduling and attendance

Qualifications

• Completion of 12th grade or equivalent.
• Resume and letter of introduction outlining your qualifications for this position.

Responsibilities

• Greeting and assisting students, families, staff, and visitors with professionalism and courtesy.
• Answering phones, responding to inquiries, and directing calls or messages appropriately.
• Supporting clerical tasks including filing, copying, scanning, data entry, and document preparation.
• Maintaining office organization, supplies, and common areas.
• Assisting with attendance, student records, or communication tasks as assigned.
• Supporting event preparation, scheduling, and logistics.
• Maintaining confidentiality and following district policies and procedures.
• Providing customer-focused service while multitasking in a fast-paced environment.

Skills

Customer service

Detail oriented

Time management

Communication

Education

High school diploma

Job description

The impact you will have:

As an Office Assistant, you will support the day-to-day operations of your site by providing excellent customer service and completing clerical tasks efficiently and accurately with minimal supervision. You play a key role in creating a welcoming, organized, and responsive office environment that supports students, staff, families, and the community. A more detailed job description is available at: https://sjusd.app.box.com/v/ClassifiedJD/file/1232565250282

Who you are:

You are a friendly, detail-oriented, and reliable professional who enjoys helping others. You communicate clearly, stay organized, and manage your time well in a busy office environment. You bring strong customer service skills, a positive attitude, and the ability to learn new tasks quickly. You take pride in supporting smooth school operations and contributing to a welcoming office culture.

As an Office Assistant, you will be responsible for (but not limited to):

• Greeting and assisting students, families, staff, and visitors with professionalism and courtesy.
• Answering phones, responding to inquiries, and directing calls or messages appropriately.
• Supporting clerical tasks including filing, copying, scanning, data entry, and document preparation.
• Maintaining office organization, supplies, and common areas.
• Assisting with attendance, student records, or communication tasks as assigned.
• Supporting event preparation, scheduling, and logistics.
• Maintaining confidentiality and following district policies and procedures.
• Providing customer-focused service while multitasking in a fast-paced environment.

What you need for this position:

• Completion of 12th grade or equivalent, or any combination of education, experience, and training that is equivalent
• Resume and letter of introduction outlining your desire and qualifications for this position

Roles Available:

• Herbert Hoover Middle School
• 11 months
• 1.0 FTE
• 8:00am - 4:30pm (30 min lunch)

SB 848 Child Safety & Employment Disclosure Requirement

Effective January 1, 2026, in accordance with California Senate Bill 848 (School Employee Misconduct/Child Abuse Prevention Act), applicants for employment with San José Unified are subject to enhanced child safety, training, and employment disclosure requirements.

Under SB 848, schools are required to strengthen background vetting procedures and obtain employment history information related to allegations of egregious misconduct involving students. Former employers may be contacted to release records regarding substantiated findings of misconduct as permitted by law. Failure to provide complete and accurate information regarding prior educational employment or relevant misconduct findings may result in disqualification from the hiring process or withdrawal of an offer of employment.

SB 848 also expands mandated reporter requirements and requires annual child abuse prevention training for employees and certain volunteers by July 1, 2026. All employees must comply with district-adopted child safety policies, including procedures for supervising and protecting students.

San José Unified is committed to maintaining a safe and supportive learning environment for all students and will review all disclosures and employment records in accordance with state law.

When will you hear back from us: Within seven days of applying, we will inform you if you will be moving forward in our hiring process and share next steps. If there is a delayed response, feel free to reach out to us at [e-mail].

Note to internal applicants:

• Even though we may have some information on file for you, we encourage you to submit a letter of introduction highlighting your qualifications and interest in this role, as well as any other information you would like to share.Where applicable, please also note which available location you are applying to.
• To be eligible to interview, you will need to be in good evaluation standing.