Office Assistant Gensler

Cosmotek College; Oakland (CA); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits including medical, dental, and vision

401k and profit sharing

Professional development reimbursements

Job summary

Gensler is seeking a dedicated Office Assistant for their Oakland office. Key responsibilities include maintaining kitchen and copy room organization, assisting with event coordination, and providing partial front desk coverage. The ideal candidate has over 3 years of administrative experience, polished professionalism, and a proactive, friendly attitude. Gensler promotes a thriving culture offering comprehensive benefits including medical, dental, a 401k plan, and opportunities for professional development.

Qualifications

• 3+ years of experience in an administrative capacity.
• Similar experience in a corporate environment preferred.
• Must be polished, professional, and organized.

Responsibilities

• Ensure kitchen and copy room upkeep and organization.
• Assist in events and office initiatives.
• Provide partial coverage of front desk duties.

Skills

Organizational skills

Customer service

Team player

Proactive approach

Job description

Full job description

Your Role

Gensler is seeking an Office Assistant to join our growing Oakland office. We are looking for someone who will take pride in our beautifully designed workspace and wants to play a key role in its upkeep. We are a supportive and friendly group committed to a thriving culture, diversity, and shared success. We are seeking someone who is highly motivated, an effective decision maker, and able to balance working independently and pitching in. This person will be an important part of our team, taking ownership of key areas of our office, supplies, events coordination assistance, and facilities assistance. We offer an excellent benefits package, and promote learning and career growth.

What You Will Do

• The hours are 7:30am-4:30pm with availability to assist with after hours events as needed.
• Kitchen maintenance. Take ownership of the upkeep, cleanliness and supplies for our kitchen making sure it is a functional and inviting place for employees.
• Copy room maintenance. Our copy room is an important part of our office with lots of activity. You will help assure the room is clean, and all supplies are stocked and organized.
• Support the Workplace Experience Team with office wide initiatives, events, organization, culture, processes, and systems
• Work closely with the Workplace Experience Manager to help with the general upkeep and appearance of office as needed.
• Partial coverage of front desk, including phone duty , and assisting clients and vendors on the phone and in person, and shipping/receiving assistance.
• Storage areas. Assuring our storage rooms are well stocked, organized and clean.
• Conference rooms: Take ownership of the upkeep organization and cleanliness of all meeting spaces (including wiping down tables and dusting shelving).
• Light IT for employees needing desk set up assistance.
• Events assistance. Help by ordering items and offering general assistance to event teams.
• Other duties and responsibilities as needed.
• Potential for growth with more office management type responsibilities as you gain experience.

Your Qualifications

• 3+ years of experience in an administrative capacity.
• Similar experience in a corporate environment and/or high standard customer service experience preferred.
• Must be polished and professional.
• Must be organized, self-motivated, and proactive.
• Must be friendly and natural a team player.

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best‑in‑class design. From curated art exhibits to internal design competitions to “Well‑being Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.