Office Assistant - Elementary

Alpine School District; American Fork (UT); On-site; USD 17,000 - 24,000; Full time

Job summary

Alpine School District in Utah is seeking an Office Assistant to provide clerical and administrative support at the school site. The role involves handling phone inquiries, processing forms and mailings, and coordinating site operations with teachers and staff.

The ideal candidate will be 16+, have a high school diploma or equivalent, and prefer Spanish language skills. Duties include handling payments, inventory, meetings, and preparing standard documents as part of maintaining smooth site

Qualifications

• Age 16+
• High school diploma or equivalent
• Spanish language preferred
• Job related experience is desired

Responsibilities

• Answers telephone calls for screening and message taking.
• Assists with processing documents, mailings and materials for dissemination.
• Attends department and in-service meetings to gather needed information.
• Collects payments for events to complete transactions and secure funds.
• Distributes materials to ensure delivery to addressee.
• Implements site processes to provide up-to-date information and reference.
• Maintains inventory of supplies for ensuring availability.
• Monitors students referred for illness or disciplinary action for welfare and safety.
• Prepares standardized documents for communicating information.
• Performs other duties to ensure efficient functioning of the work unit.

Skills

Spanish language

Education

High school diploma or equivalent

Job description

Non-contract No Benefits

Hours a day: 8

Hourly rate: $14.64

Contact Information

• Name: Miriam Richards
• Phone: [phone]
• Email: [e-mail]

The job of Office Assistant is done for the purpose/s of providing clerical and administrative support to assigned school site personnel; performing functionality specific to site administrator assignment (i.e. career/college specialty);communicating information to staff and the public; providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested.

Essential Functions

• Answers telephone calls (e.g. many District operational inquiries, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists with processing of documents, forms, mailings and materials (e.g. attendance, enrollments, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines, fees, fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
• Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
• Implements processes and projects (e.g. college and career procedures; site projects, etc.) for the purpose of ensuring the implementation of of site activities and processes.
• Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms, office supplies, etc.) for the purpose of ensuring items' availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, etc.) for the purpose of communicating information to other parties.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements

• age 16+
• High school diploma or equivalent.
• Spanish language preferred.
• Job related experience is desired.