Office Assistant - County Treasurer

Racine, County of (WI); Elmwood Park (WI); On-site; USD 22,000 - 30,000; Full time

Job summary

Racine County in Wisconsin is seeking a detail-oriented clerical accountant support in the Treasurer's Office. The role involves handling payments, receipting, answering calls, and scheduling appointments with property owners seeking Treasurer's Office services.

Responsibilities include daily cash balancing, mailing delinquent tax statements, bank activity recaps, and assisting with wire transfer approvals and printer maintenance.

Qualifications

• High School diploma (GED) plus three accounting courses from an accredited technical school or college, plus 2 years of recent bookkeeping/accounting experience.
• OR an Associate degree in Accounting from an accredited technical school and one (1) year experience.

Responsibilities

• Counter work assisting the public and County employees by taking their payments or deposits and receipting of same and handling their inquiries.
• Assist with answering incoming telephone calls including providing routine information in response to inquiries and scheduling appointments for property owners to meet with the County Treasurer.
• Assist with daily balancing of cash drawer.
• Assist with mailing delinquent and postponed tax statements and other mailing for the Treasurer's Office.
• Assist with dual approval of wire transfers, approval of check batches, sending positive pay files to bank, and giving bank deposits to courier.
• Assist with preparing morning recap of bank activity.
• Responsible for maintaining inventory of printer ink cartridges and schedule service for Treasurer's Office printers.
• Process returned mail.
• Perform other related tasks as required.

Skills

Communication

Multi-tasking

Organizational skills

Education

GED + 3 accounting courses

Associate degree in Accounting

Tools

Microsoft Word

Excel

Job description

• Counter work assisting the public and County employees by taking their payments or deposits and receipting of same and handling their inquiries. This includes receipting payments received by mail, lockbox, credit card, and the drop box.
• Assist with answering incoming telephone calls including providing routine information in response to inquires and scheduling appointments for property owners to meet with the County Treasurer.
• Assist with daily balancing of cash drawer.
• Assist with mailing delinquent and postponed tax statements and other mailing for the Treasurer's Office.
• Assist with dual approval of wire transfers, approval of check batches, sending positive pay files to bank, and giving bank deposits to courier.
• Assist with preparing morning recap of bank activity.
• Responsible for maintaining inventory of printer ink cartridges and schedule service for Treasurer's Office printers.
• Process returned mail.
• Perform other related tasks as required.

Supervision Received

Receives supervision from the County Treasurer and the Deputy Treasurer.

• High School diploma (GED) plus three (3) accounting courses from an accredited technical school or college, plus 2 years of recent bookkeeping/accounting experience. Recent is defined as within the past 5 years. OR an Associate degree in Accounting from an accredited technical school and one (1) year experience.
• Prompt and regular attendance.
• *Or any equivalent combination of education, training and experience, which provides the requisite knowledge, skills and abilities.

• Computer literacy and skills including proficient in Microsoft Word and Excel.
• Ability to work in a fast-paced office under pressure.
• Ability to communicate effectively with other employees and the general public.
• Knowledge of and ability to understand the regulations and rules that govern the County Treasurer's Office.
• Be well organized.

This description has been prepared to assist in properly evaluating various classes of responsibilities, skills, working conditions, etc., present in the classification. It is intended to indicate the kinds of tasks and characteristic levels of work difficulty that will be required of positions that will be given this title. It is not intended as a complete list of specific duties and responsibilities. Nor is it intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind and level of difficulty.