Treasurer: Second Deputy Cashier

Indiana; Indiana; On-site; USD 32,000 - 52,000; Full time

Job summary

Delaware County Treasurer’s Office in Delaware County, Indiana, seeks a 2nd Deputy Cashier. This full-time position involves cashier duties, assisting the public, and processing payments with daily balancing and deposits. The role supports accurate record keeping and courteous service to departments and citizens.

Work hours are 8:30 a.m. – 4:00 p.m., Monday–Friday. Candidates should have a high school diploma and experience in customer service or banking, and be able to meet hiring requirements

Qualifications

• High school diploma or GED required.
• Prior experience in customer service, cash handling, or office/banking work preferred.
• Must meet all employer hiring requirements, including drug test.
• Ability to follow state tax collection laws and department procedures.

Responsibilities

• Answer calls and greet visitors, provide information, and direct inquiries.
• Receive payments in person and by mail; balance cash drawer daily; prepare deposits.
• Process payments and file paperwork; maintain records and balance cashier duties.
• Perform clerical duties including copying and filing; manage filings.
• Maintain bill codes and verify parcel information; communicate with bill code owners.

Skills

Customer service

Cash handling

Office procedures

Verbal communication

Education

High school diploma or GED

Tools

MS Office

Accounting software

Job description

2nd Deputy Cashier

Position Information

Job Title: 2nd Deputy Cashier

EEO Classification: Administrative Support Workers

Department: Treasurer

EEO4 Function: Financial Admin

Supervisor: Chief Deputy Treasurer

Job Grade: 2

Work Schedule: 8:30 a.m. – 4:00 p.m., Monday–Friday

Status: Full-time

FLSA Status: Nonexempt, overtime eligible

Position Type: Hired

Job Category: COMOT (Clerical-Comp, Office Machine Operations, Technician)

Effective Date: November 24, 2009

Equal Employment and Reasonable Accommodation

To perform this position successfully, an individual must be able to
perform each essential duty satisfactorily. The requirements listed
in this document are representative of the knowledge, skills, and
abilities required.

Delaware County provides reasonable accommodation to qualified
employees and applicants with known disabilities who require
accommodation to complete the application process or perform
essential functions of the job, unless the accommodation would
cause an undue hardship.

Position Summary

The incumbent serves as Second Deputy Cashier for the Delaware
County Treasurer’s Office, responsible for performing cashier
duties and assisting the public.

Essential Duties and Responsibilities

• Answers telephone calls and greets office visitors, responding
  to inquiries, providing information and assistance, taking
  messages, and directing callers or visitors to the appropriate
  individual or department.
• Receives payments in person and via mail and enters payment
  information into the computer. Balances the cash drawer and
  prepares bank deposits daily.
• Receives quietus forms from departments, processes payments
  through the computer, and files paperwork accordingly. Balances
  the cash drawer and prepares bank deposits daily.
• Performs various clerical duties, including making copies,
  processing paperwork, maintaining files, and filing judgments
  and other documents as necessary.
• Processes mobile home permits and liquor license applications,
  including researching tax delinquencies, completing and signing
  necessary forms, and filing documents accordingly.
• Maintains bill codes by verifying contact information and
  confirming parcel information with bill code owners. Saves
  spring and fall bill code files to the Treasurer’s shared
  file location. Emails bill codes to owners, except those who
  request delivery by mail.
• Contacts all banks and credit unions twice annually during
  tax collection periods to provide information regarding tax
  collection dates, statement identification, and related matters.
• Occasionally assists with tax sales, including receiving and
  receipting payments, researching tax sale histories, calculating
  payments, and receiving redemption payments. May attend and
  assist with tax sales in the absence of the Head Cashier.
• Performs related duties as assigned.

I. Job Requirements and Difficulty of Work

• High school diploma or GED. Previous experience in customer
  service, cash handling, and/or office or banking work preferred.
• Ability to meet all employer hiring requirements, including
  passage of a drug test.
• Working knowledge of state laws pertaining to tax collections
  and the policies, practices, and legal requirements of the
  Department, with the ability to effectively respond to inquiries
  and apply appropriate procedures.
• Working knowledge of standard office procedures and computer
  software used by the Department, with the ability to apply
  such knowledge to a variety of interrelated processes, tasks,
  and operations.
• Working knowledge of standard English grammar, spelling, and
  punctuation, and the ability to prepare forms and documents
  as required.
• Knowledge of standard filing systems and the ability to create
  and maintain accurate, organized files.
• Ability to properly operate standard office equipment, such
  as a computer, keyboard, adding machine, telephone, copier,
  and fax machine.
• Ability to effectively communicate orally and in writing with
  co-workers, other County departments, mortgage and title
  companies, real estate companies, banks, credit unions, tax
  collection agencies, the State Auditor’s Office, and the public.
  This includes sensitivity to professional ethics, gender and
  cultural diversity, and disabilities.
• Ability to provide public access to or maintain confidentiality
  of Department information and records according to state
  requirements.
• Ability to comply with all employer and Department policies
  and work rules, including, but not limited to, attendance,
  safety, drug-free workplace, and personal conduct.
• Ability to competently serve the public with diplomacy and
  respect, including occasional encounters with irate or hostile
  persons.
• Ability to understand, memorize, retain, and follow oral and
  written instructions, make determinations, and present findings
  orally or in writing.
• Ability to compare or observe similarities and differences
  between data, people, or things.
• Ability to make simple arithmetic calculations.
• Ability to work independently with minimal supervision and
  with others in a team environment, often amidst frequent
  distractions and interruptions and while handling multiple
  tasks simultaneously.
• Ability to occasionally work extended and/or evening hours
  and occasionally travel out of town for conferences, sometimes
  overnight.

II. Responsibility

The incumbent performs duties according to standard Department policies and procedures, with priorities primarily determined by public service needs and seasonal deadlines.

Assignments are guided by definite objectives using a variety of methods or procedures. The incumbent refers unusual matters,
such as policy interpretations, to the supervisor. Decisions are always determined by specific instructions or existing,
well-established policies and procedures.

Errors in work are primarily detected or prevented through standard bookkeeping checks and procedural safeguards.
Undetected errors could result in lost time correcting errors,
financial loss to the Department, and/or inconvenience to
other agencies or the public.

III. Personal Work Relationships

The incumbent maintains frequent contact with co-workers,
other County departments, mortgage and title companies,
real estate companies, banks, credit unions, tax collection agencies, the State Auditor’s Office, and the public for the purpose of exchanging information.

The incumbent reports directly to the Chief Deputy.

IV. Physical Effort and Work Environment

The incumbent performs duties in a standard office environment,
involving sitting and walking at will, sitting for extended periods, keyboarding, close vision, hearing sounds and
communication, speaking clearly, and handling, grasping,
and fingering objects.

The incumbent maintains regular contact with the public and may be exposed to irate or hostile persons.

The incumbent occasionally works extended and/or evening hours and may travel out of town for conferences, sometimes overnight.