Office Assistant - Bldg CTE

Bentonville Schools; Bentonville (AR); On-site; USD 38,000 - 48,000; Full time

Job summary

Bentonville Schools is seeking an organized Office Assistant to support the Career and Technical Education (CTE) programs in the Administrative Building. The role includes financial recordkeeping, grant administration support, data management, scheduling, event coordination and partner communications.

Responsibilities span calendar management, Canva design, budgeting, and maintaining a partners database, with reporting for district and state needs.

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative support, office management, bookkeeping, or related field preferred.
• Proficiency with Microsoft Office and Google Workspace including Excel and Sheets.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Professionalism with students, staff, families, and community partners.
• Willingness to learn district financial systems, state reporting procedures, and grant requirements.

Responsibilities

• Administrative and Scheduling support: manage calendar, appointments, meeting and scheduling for CTE district leadership.
• Communications, Canva Design, and Marketing: develop presentations, flyers, invitations, signage, and informational materials.
• Financial Management and Grant Support: maintain financial records for CTE budgets including Perkins V funding and grants.
• Business and Industry Partnership Coordination: maintain relationships with local businesses and partners; manage a partners database.
• Event Planning and Coordination: support career fairs, student showcases, advisory meetings, and district initiatives.
• CTE Data Management and Reporting: organize and verify CTE program data for district and state reporting.
• Program and Teacher Support: coordinate communications for professional development and track certifications.

Skills

Organization

Financial Accuracy

Creativity

Initiative

Communication

Technology Proficiency

Adaptability

Collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

Google Workspace

Job description

Office Assistant - Bldg- CTE (210 days)

Salary Schedule: Office Assistant

Overtime Exempt: No

Days: 210 Days, 8 Hours Per Day

Reports To: Director of Career & Technical Education

Location: Administrative Building

Position Purpose

Bentonville Schools is seeking a highly organized, detail-oriented, and innovative Office Assistant to support the district's Career and Technical Education (CTE) programs. This position plays an essential role in the daily operations of the CTE department, including financial recordkeeping, grant administration support, data management, scheduling, event coordination, and communication with business and industry partners.

Essential Job Functions

• Administrative and Scheduling support: manage calendar, appointments, meeting and scheduling for CTE district leadership. Serve as a point of contact for internal and external inquiries related to CTE programs.
• Communications, Canva Design, and Marketing: Utilize Canva and other digital design platforms to develop professional presentations, flyers, invitations, certificated, signage, informational materials, and promotional resources.
• Financial Management and Grant Support: Maintain accurate financial records for CTE departmental budgets, including federal Perkins V funding and other applicable state, local and grant funds.
• Business and Industry Partnership Coordination: Support communication and relationship management with local businesses, industry representatives, postsecondary institutions, and community organizations. Maintain and update a comprehensive database of business and industry partners, including contact information, areas of expertise, and engagement activities.
• Event Planning and Coordination: Provide logistical and administrative support for CTE events, including career fairs, student showcases, advisory committee meetings, industry engagement events, professional development and recognition ceremonies. Assist with planning district initiatives such as Elev8 Your Future, Career Insights Academy, LIFT Externships, and other career-connected learning experiences.
• CTE Data Management and Reporting: Organize, maintain, and verify CTE program data for district and state reporting
• Program and Teacher Support: Coordinate communication and documentation associated with CTE professional development and teacher training. Assist with tracking student certification exam orders, testing expenses, and credential documentation. Support special projects and strategic initiatives assigned by the CTE Director.

Additional Duties

Perform any other related duties as assigned.

Note:

The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

Use standard office equipment, such as personal computers and copiers.

Travel Requirements

Travel between schools, or between schools and central offices, may be required for certain positions.

Knowledge, Skills And Abilities

• Organization: Maintains accurate records, anticipates needs, and manages competing deadlines.
• Financial Accuracy: Demonstrates careful attention to budgets, expenditures, purchasing, and documentation.
• Creativity: Produces professional, visually appealing communication and presentation materials.
• Initiative: Identifies needs, solves problems, and completes assignments with limited supervision.
• Communication: Builds positive relationships with educators, business leaders, and community stakeholders.
• Technology Proficiency: Learns and effectively utilizes digital tools, financial systems, and data platforms.
• Adaptability: Responds effectively to changing priorities and department needs.
• Collaboration: Contributes to a supportive, service-oriented team environment.

Physical and Mental Demands, Work Hazards

• Work in standard office and school building environments.
• May occasionally be required to lift up to 20 lbs

Qualifications Profile

• High school diploma or equivalent.
• Experience in administrative support, office management, bookkeeping, or a related field.
• Proficiency with Microsoft Office and Google Workspace, particularly Excel and Google Sheets.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize deadlines, and work independently.
• Demonstrated professionalism when interacting with students, staff, families, and community partners.
• Ability to maintain confidential information and accurate records.
• Willingness to learn district financial systems, state reporting procedures, and grant requirements.

FLSA Status

Non-Exempt