Office Assistant/Attendant

VJ Imaging Technologies Private Limited; North Great River (NY); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Office Assistant to support various departments. This role involves coordinating customer services, assisting with sales documentation, and providing essential administrative support. Ideal candidates will be detail-oriented, possess strong communication skills, and be proficient in Microsoft Office. Join a dynamic team where your contributions will enhance operational efficiency and customer satisfaction. This is a fantastic opportunity to grow within a supportive environment while making a meaningful impact in the organization.

Qualifications

• Minimum 2 years of college or professional schooling required.
• Strong ability to multi-task and work in a dynamic environment.

Responsibilities

• Coordinate customer repair and service activities.
• Provide administrative support for Sales and Marketing functions.

Skills

Microsoft Office Suite

Interpersonal Skills

Detail Oriented

Multi-tasking

Communication Skills

Education

Minimum 2 years of college or professional schooling

Bachelor’s Degree or higher

Tools

Basic Office Equipment

MRP/ERP/CRM Software

Job description

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VJ Imaging Technologies Private Limited provided pay range

This range is provided by VJ Imaging Technologies Private Limited. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$18.00/hr - $22.00/hr

Office Assistant

VJ X-Ray LLC (VJX) is the global leader in developing and manufacturing integrated x-ray sources and high voltage generators. Our mission is to be uncompromising in pushing the boundaries of component design and manufacturing for every OEM partner.

This highly visible Office Assistant position is responsible for a wide range of clerical and administrative tasks supporting multiple departments within the business.

Job Description

• Coordinate customer repair and service activities
• Work with Sales Team to prepare documents and other required reports
• Provide administrative support for many aspects of the Marketing, Sales and Service functions to include the generation of specifications, documents and reports
• Assist Sales and Marketing staff to prepare for trade shows
• Coordinate customer visits and service visits
• Prepare support materials for sales calls, generate e-blast mailings and execute mail merges
• Assist with hosting customers and guests at the facility
• Provide other clerical and administrative support to the Sales Team and other departments within the business that include but are not limited to scanning, copying, filing, answering telephone calls or emails
  
  

Essential Skills

• Minimum 2 years of college or professional schooling
• Capable of passing a pre-employment drug test and background check
• Legally authorized to work in the United States
• Ability to utilize the internet effectively and efficiently for job related tasks
• Effectively use basic office equipment (computers, scanners, copiers, etc.)
• Must be detail oriented
• Strong ability to multi-task and work within a very dynamic environment
• Self-motivated team player with excellent interpersonal and organizational skills
• Superior written and verbal communication skills
• Ability to follow written and verbal instructions
• Proficient in Microsoft Office Suite (Outlook, Excel, Word and PowerPoint)
• Must be reliable with the ability to work extended hours if workload requires
  
  

Non-Essential Skills

• Bachelor’s Degree or higher
• Two (2) or more years of experience in an administrative role supporting an engineering or production environment
• Prior experience supporting marketing, sales or customer service departments
• Previous experience using MRP, ERP, CRM or equivalent
• Familiarity or experience with desktop publishing programs
  
  

Physical Demands And Mental Demands

• Regularly required to sit, walk, bend, stoop and stand in an office or manufacturing environment
• May be required to lift, place or move files and components of varying weight, height, length and width dimensions, alone or with assistance
• Will need to repeatedly use hands & fingers to operate basic office equipment standard to an office environment
• Expected to effectively communicate in person, on phone, and via email or other electronic devices on a continual and repetitive basis
• Vision abilities required for this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner
• May be required to travel locally by car
• On a regular basis, will be required to:
• use written and oral communication skills
• read and interpret data, information and documents
• analyze and solve non-routine and complex problems
• be creative, make judgements, use reasoning and make decisions
• observe and interpret situations
• learn and apply new information or skills
• perform detailed work on multiple, concurrent tasks
• work under intensive deadlines with frequent interruptions
• interact with internal and external customers holding positions from a wide array of disciplines and organizational hierarchy levels
• May need to communicate and effectively manage dissatisfied or frustrated customers and/or interface with difficult/demanding individuals
  
  

This job description is not all inclusive and is subject to change at any time. VJ X-Ray LLC provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Discrimination of any type is not tolerated.

Monday through Friday

8:00am to 5:00pm

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Industrial Machinery Manufacturing

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