Office Assistant at SASMAR Malta

SASMAR; United States; On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Competitive salary

English language and multi-cultural工作環

Job summary

SASMAR, based in Malta, is seeking an Office Assistant to support our growing team with essential administrative tasks in a fast-paced environment.

This entry-level role covers filing, calls, visitor greeting, scheduling, HR onboarding support, travel arrangements, and event coordination to keep the office running smoothly.

Ideal candidates have a high school diploma, strong communication, organization, and attention to detail; immediate start is preferred, with modern offices in Ta' Xbiex.

Qualifications

• High school diploma or equivalent.
• Experience in an office role is advantageous but not required.
• Excellent organizational and time-management abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle multiple tasks.

Responsibilities

• Perform routine office tasks such as filing, scanning, and organizing documents.
• Handle incoming calls and direct them to the appropriate team member.
• Greet and assist visitors and clients in a professional manner.
• Manage office supplies and inventory levels.
• Assist in scheduling meetings and coordinating appointments.
• Support HR with onboarding activities.
• Make travel arrangements and assist in booking accommodations.
• Help organize company events and team-building activities.
• Complete other administrative duties as needed.

Skills

Organizational skills

Time-management

Attention to detail

Verbal and written communication

Multicultural adaptation

Education

High school diploma

Tools

Google Office Suite

Job description

Office Assistant job at SASMAR. Malta.

SASMAR is currently on the lookout for a dedicated Office Assistant to support our growing team. As a leading pharmaceutical company with global operations in Brussels, Sydney, Hong Kong, Mumbai, Malta, London, and Chicago, we specialize in personal care and fertility products, including our acclaimed Conceive Plus brand. Our products reach customers in over 70 countries through a variety of channels, including supermarkets, clinics, hospitals, pharmacies, and drugstores.

In this multifaceted role, you will provide crucial administrative support to ensure the smooth running of our office, helping to facilitate communication and organization across the company. This entry-level position serves as an excellent opportunity for those looking to develop a career in a global corporate environment.

At SASMAR, we pride ourselves on creating an inclusive and diverse workplace where all employees feel valued and respected.

We are looking for someone who can start immediately, so preference will be given to candidates who are available right away.

Responsibilities

• Perform routine office tasks, such as filing, scanning, and organizing documents.

• Handle incoming calls and direct them to the appropriate team member.

• Warmly greet and aid visitors and clients.

• Manage office supplies and maintain inventory levels.

• Assist in scheduling meetings and coordinating appointments.

• Support the HR department with administrative duties such as onboarding new hires.

• Make travel arrangements and assist in booking accommodations for staff members.

• Help organize company events and team-building activities.

• Complete other administrative tasks as necessary.

Requirements

• High school diploma or equivalent.

• Previous experience in an office or administrative role is advantageous but not mandatory.

• Proficiency in Google Office Suite .

• Strong organizational and time-management skills.

• Attention to detail and a commitment to accuracy.

• Friendly, professional attitude and demeanor.

• Strong verbal and written communication skills.

• Ability to prioritize tasks and manage multiple responsibilities.

• Capacity to maintain confidentiality and manage sensitive information.

• Adaptable to a fast-paced and dynamic work environment.

Benefits

• Competitive salary
• English language and multi-cultural work environment
• Private Health Insurance (medical, dental, hospitalisation)
• Career advancement opportunities in stable company
• Modern offices, convenient to public transport.

This position is based at our new villa offices in Ta' Xbiex.