Office Assistant, Academy of Music

University of Northwestern - St. Paul; Saint Paul (MN); On-site; USD 25,000 - 29,000; Part time

Job summary

The University of Northwestern – St. Paul invites applications for an Office Assistant in the Academy of Music.

This part-time role supports daily operations, schedules, and communications, working closely with the Director to manage priorities and deadlines, and coordinates recital logistics. Candidates should have a high school diploma, strong organizational and interpersonal skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Commitment to Northwestern’s Christian mission and values.
• Bachelor’s degree or equivalent experience preferred.

Responsibilities

• Administrative coordination and front-desk support.
• Coordinate recital logistics and supervise student workers.
• Schedule lessons and coordinate with EMS reservations.
• Assist marketing and design needs with student staff.
• Provide high-level customer service to faculty, staff, students.
• Perform other duties as assigned.

Skills

Independent

Teamwork

Confidentiality

Organizational Skills

Technical Proficiency

Written Communication

Verbal Communication

Flexibility

Background Check

Education

High school diploma

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Title: Office Assistant, Academy of Music
VP Area: VP for Academic Affairs
Department: School of Arts & Humanities
Position Compensation: $18-$21 per hour
Location: University Campus - St. Paul, Minnesota

Who We Are:

Northwestern is a faith-driven community, UNWavering in our Christ-centered principles and identity as those who profess faith in Jesus. Rooted in the unshakable foundation of God’s Word and our calling to impact His world, our mission and vision flow from these core values, expressed through Christ-centered higher education at the University of Northwestern – St. Paul and through gospel outreach and faithfulness with Northwestern Media.

Position Summary:

The Office Assistant for the Academy of Music is a part-time position that supports daily operations, scheduling, and communication while working closely with the Director to manage priorities and deadlines. This role coordinates recital logistics, supervises student workers, and assists with marketing and event planning. Strong organizational and interpersonal skills are essential to support faculty, staff, and students in a fast-paced, multi-faceted environment.

Key Responsibilities

• Administrative Coordination: Meet regularly with supervisor to prioritize tasks and deadlines; oversee office operations including mail distribution, supply management, and front-desk support (phone/walk-ins).
• Recital and Event Support: Serve as recital coordinator for ensemble, general, and instructor performances; schedule and supervise student crews; manage event logistics including audio/video recording and archiving.
• Scheduling and Communication: Assist with lesson scheduling by collecting instructor availability, reserving rooms, and coordinating with UNW Event Services for EMS reservations; maintain department Outlook calendar.
• Marketing and Design Coordination: Coordinate social media content and graphic design needs with student employees; prepare printing specifications and liaise with printing centers.
• Customer Service and Student Support: Provide high-level customer service to students, faculty, and staff; ensure smooth communication and support for daily academic and performance-related needs.
• Perform other duties as requested or assigned.

Because our community is a significant part of our mission and the development of our students and listeners, all employees serve as ministers of the gospel of Jesus Christ by actively partnering with the University to disciple students as they grow intellectually and spiritually, and with Northwestern Media to lead people to Christ and nurture believers to maturity in their faith.

Qualifications

Required:

• High school diploma or equivalent
• Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community

Nice to have:

• Bachelor’s degree or equivalent experience
• Previous office experience
• Previous music or music education experience
• Previous supervisory experience

Key Skills:

• Independent & Teamwork: Capable of working both independently and collaboratively, with minimal supervision.
• Confidentiality: Maintains discretion and handles sensitive information appropriately.
• Organizational Skills: Strong time management and problem-solving abilities; able to prioritize and meet deadlines with attention to detail.
• Technical Proficiency: Intermediate to advanced computer skills, including Microsoft Office and related software.
• Written & Verbal Communication: Strong writing, editing, proofreading, and verbal communication skills.
• Flexibility: Willingness to work occasional evenings and weekends as needed.
• Background Check: Must pass initial and ongoing background checks as a condition of employment.

Work Environment:

The work environment involves working for a suburban, Christian university or Christian owned and operated radio station alongside those with a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of Northwestern, and an agreement to abide by all Northwestern policies.

All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa.

Northwestern's Benefits Overview