Office Assistant 3 - Tukwila-Seattle

State of Washington; Seattle (WA); On-site; USD 43,000 - 57,000; Full time

Benefits offered by this job

Paid vacation

Sick leave

Holidays

Personal leave

FSA

DCAP

DCP

Job summary

The Washington State Department of Corrections is seeking two full-time Office Assistant 3 positions in the Community Corrections Division, based at the Tukwila Field Unit in Seattle. You will perform front desk reception, file management, and complex clerical tasks under supervision, with work hours from Monday to Friday, 8:00 am to 5:00 pm.

Qualified candidates will have a high school diploma or GED, at least six months of clerical or customer service experience, basic MS Office skills, and an

Qualifications

• Six months of clerical and/or customer service experience.
• Basic knowledge of Microsoft Office products to include Word, Outlook, and Excel.

Responsibilities

• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Ensure the public entry door is opened at 8:00 am and closed and locked at 5:00 pm.
• Receive equipment and supplies from vendors.
• Manage and maintain electronic and physical files.
• Database entry and retrieval from OMNI and OnBase.
• Archive closed DOC field files.
• Provide general office support for the CCS and CCOs.
• Other duties as assigned.

Skills

Clerical experience

Customer service experience

Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Office Assistant 3 (OA3)

Seattle, WA

[DOC WFSE Monthly Salary Range 39: $3,849.00 to $5,124.00]

Our agency is looking to fill two full-time, permanent Office Assistant (OA3) vacancies within the Community Corrections Division.

Both positions work for the Tukwila Field Unit located at the Seattle Community Justice Center (CJC), 1550 4th Ave S. Seattle, WA 98134.

Under general supervision from the Community Corrections Supervisor (CCS), the OA3s will perform file management and routine, advanced clerical support tasks for the CCS, Community Corrections Officers (CCOs), and associated units. Working independently, you will perform a variety of complex clerical projects and assignments and perform duties involved with working at the reception desk. Work hours: Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!

DOC's mission is to improve public safety by positively changing lives.

• If you are viewing this posting from an external job site (such as Indeed), copy/paste and search via the following link to apply directly to this and other positions within our agency: https://www.governmentjobs.com/careers/washington/doc
• Employees assigned to a permanent duty station in King County will receive a 5% premium pay calculated from their base salary.
• Our agency offers a free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties.

Provide front desk reception. [One position will provide support for the Special Needs Unit (SNU), the other will provide support on a rotational basis.]

• Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Ensure the public entry door is opened at 8:00 am and closed and locked at 5:00 pm.
• Receive equipment and supplies from vendors.

Manage and maintain electronic and physical files.

• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
• Archive closed DOC field files.

Provide general office support for the CCS and CCOs.

Other duties as assigned.

Required Qualifications

• High school diploma or GED equivalent.
• Six months of clerical and/or customer service experience.
• Basic knowledge of Microsoft Office products to include Word, Outlook, and Excel.
• And must possess and maintain an unrestricted driver's license valid in the state of Washington.

The successful candidate will also possess the following skills and abilities:

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to navigate internal databases.
• Ability to proofread written material and identify and correct errors in sentence structure, grammar, and punctuation.
• Ability to communicate effectively and clearly to staff, supervised individuals, public, and stakeholders.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

For more information about our agency, visit our Mission & Vision.

The WA State Department of Corrections (DOC) is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• This recruitment may be used to fill more than one position.If this position is represented by the Washington Federation of State Employees (WFSE),this recruitment may be used to fill additional positions up to sixty days after all listed positions have been filled.
• References: A minimum of three professional references with a valid email and phone number for each is required. Although current and recent supervisors are preferred, a professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. If you are entering your references in the online application (preferred), complete the following fields:
  • First and Last name
  • Title (include their relationship to you, for example: Field Administrator, former supervisor)
  • Phone
  • Email
  • Address Line 1 (list the name of the reference's organization)
• Salary is based on skills and abilities that apply to the primary functions of the role and/or years of experience and is decided at the time a final offer of employment is made. The salary range listed in the job posting includes steps A-M. Within a permanent salary range, step M is a longevity step, it is typically gained six years after being assigned to step L.
• Work with or near incarcerated or supervised individuals: This position may work directly with or near incarcerated or supervised individuals in a potentially hazardous setting. Take this into account before applying.
• Background and criminal record history checks will be conducted prior to employment. Information gathered may not preclude employment, but it will be considered in determining your suitability for the position.
• Pre-employment drug test: A drug test may be administered as part of the pre-employment process. Applicants who test positive for a controlled substance may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure you could expect in this position.
• Verification Form I-9: The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of Form I-9’s list of acceptable documents. Note: DOC does not use E-Verify. We are not able to partake in STEM Optional Practice Training (OPT).
• Foreign equivalent degrees: If your degree was awarded outside the United States, you may be required to provide a credential evaluation report if your education is used to meet the minimum requirements. Request a report from www.wes.org and www.aice-eval.org.
• Represented position: This position is represented by the Washington Federation of State Employees (WFSE).

What We Offer

Your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, additional perks might include:

• Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
• Eight hours of paid sick leave per month
• Twelve paid holidays per year (includes one personal holiday)
• One personal leave day per year (in accordance with the CBA)
• Flexible Spending Account (FSA)
• Dependent Care Assistance Program (DCAP)
• Deferred CompensationProgram (DCP)
• And more! Visit our benefits page for more information.

Retirement Options

State employees are members of the Washington Public Employees’ Retirement System (PERS). New employees have the option of two employer-contributed retirement programs within PERS. For additional information, refer to the Department of Retirement Systems or call 800-547-6657.