Office Assistant 3 (Permanent classified paid hourly)

Spokane Colleges; Spokane (WA); Remote; USD 56,276,000 - 74,787,000; Full time

Job summary

Spokane Community College, part of Spokane Colleges, is seeking an Office Assistant 3 (Permanent classified paid hourly) to support institutional effectiveness, research, planning, accreditation, and related activities. This fully remote role reports to the Executive Director of Institutional Effectiveness, Research & Planning and involves coordinating reports, data collection, and documentation.

The position requires MS Office excellence, clear written/verbal communication, and the ability to

Qualifications

• Knowledge of basic administrative procedures and/or office practices.
• 2nd item must not exceed limit
• Experience using Microsoft Office applications, including Excel and Word, as well as databases and electronic records management systems.
• Excellent written, verbal and interpersonal communication skills.
• Ability to assemble and edit documents in Adobe Acrobat.
• Ability to multi-task while paying attention to details and meeting strict deadlines.
• Ability to take initiative.
• Ability to work independently in the absence of the supervisor.

Responsibilities

• Provide project-based administrative and clerical support for institutional effectiveness, research, planning, accreditation, and assessment activities.
• Prepare, format, and edit reports, presentations, meeting materials, and other documents.
• Maintain electronic and physical files, records, project documentation, and departmental reference materials.
• Support data collection activities by organizing information, entering data, verifying records, and preparing materials for analysis and reporting.
• Support the preparation and maintenance of compliance, accreditation, planning, and assessment documentation.
• Participate in training and professional development activities related to assigned duties.
• Maintain confidentiality of sensitive institutional, employee, student, and research-related information.
• Assist with surveys, assessments, accreditation activities, and other projects as assigned.
• Model professional decorum and mutual respect in all personal interactions.
• Support and advance Spokane Colleges' strategic plan and perform other duties as assigned.

Skills

Admin procedures

Report writing

Data entry

Communication

Adobe Acrobat

Independent work

Education

Office Administration certificate or degree

Tools

MS Office

Excel

Databases

Adobe Acrobat

Electronic records management

Job description

Location:Spokane CC Main Campus Spokane

Department:SCC President Office

Salary Range:$19.64 - $26.10

Starting salary for this position is: $19.64 (Hourly)Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 10/20/2026. The application process will not be available after this time. To ensure consideration make sure your application is completed and submitted as soon as possible. Applications will only be accepted prior to 4:00 p.m. on the closing date.

About theOffice Assistant 3 (Permanent classified paid hourly)

JOB SUMMARY

Under the direction of the Executive Director of Institutional Effectiveness, Research & Planning, the Office Assistant supports institutional effectiveness, research, planning, accreditation, assessment, and related organizational initiatives. This position assists with projects, maintaining records and documentation, preparing reports and presentations, and supporting operational activities as assigned. This position is fully remote. Work assignments vary based on departmental priorities and may involve collaboration with personnel across Spokane Colleges.

This is a permanent classified paid hourly position.

DUTIES AND RESPONSIBILITIES

Provide project-based administrative and clerical support for institutional effectiveness, research, planning, accreditation, and assessment activities.

• Prepare, format, and edit reports, presentations, meeting materials, and other documents.
• Maintain electronic and physical files, records, project documentation, and departmental reference materials.
• Support data collection activities by organizing information, entering data, verifying records, and preparing materials for analysis and reporting.
• Support the preparation and maintenance of compliance, accreditation, planning, and assessment documentation.
• Participate in training and professional development activities related to assigned duties.
• Maintain confidentiality of sensitive institutional, employee, student, and research-related information.
• Assist with surveys, assessments, accreditation activities, and other projects as assigned.
• Model professional decorum and mutual respect in all personal interactions. *
• Support and advance Spokane Colleges' strategic plan and perform other duties as assigned. *

* Indicates an essential duty

COMPETENCIES

• Customer Focus
• Tech Savvy
• Plans and Aligns
• Collaborates
• Communicates Effectively
• Instills Trust
• Situational Adaptability

Learn more about our competencies.

MINIMUM QUALIFICATIONS

• Knowledge of basic administrative procedures and/or office practices.
• Ability to prepare coherent and meaningful reports; write clearly and effectively with attention to details.
• Experience using Microsoft Office applications, including Excel and Word, as well as databases and electronic records management systems.
• Excellent written, verbal and interpersonal communication skills.
• Ability to assemble and edit documents in Adobe Acrobat.
• Ability to multi-task while paying attention to details and meeting strict deadlines.
• Ability to take initiative.
• Ability to work independently in the absence of the supervisor.

DESIRED QUALIFICATIONS

• Certificate or degree in Office Administration or a related field.
• One year of clerical or office experience.
• Experience assembling and editing documents using Adobe Acrobat.
• Experience working in a higher education setting.

PHYSICAL REQUIREMENTS

• This position is fully remote. Employees must maintain a suitable remote work environment and comply with Spokane Colleges' remote work requirements.
• Work is sedentary.
• Frequent use of computers and exposure to terminal screens.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Work directly with students/clients.
• Frequent oral and auditory communication with others.
• Occasional kneeling, stooping, crouching, crawling, and climbing.
• Move up to 25 lbs. occasionally. Team lifts are encouraged and to be used at the employee’s discretion.

CONDITIONS OF EMPLOYMENT

• Permanent classified paid hourly position.
• Work schedule will be determined by the supervisor.
• This position is overtime eligible.
• 6-month probationary period.
• Criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

Public Employees Benefits Board

Additional benefits information

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment. We comply with applicable federal and state civil rights laws, and prohibit discrimination, harassment, and retaliation in programs, activities, and employment based on race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, service-animal use, or other legally protected status.

To report a concern or ask about Title IX or access, contact Frederick Davis, Chief Human Resource Officer / Title IX Coordinator, at [e-mail] or 509-434-5037.