Office Assistant 3 (Permanent classified paid hourly)

Back In Motion Chiropractic; Spokane (WA); Remote; USD 27,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Life insurance

Long-term disability

Retirement plan

Paid vacation & sick leave

Job summary

Spokane Community College seeks an Office Assistant 3 to support institutional effectiveness, research, planning, and accreditation. This permanent hourly role involves preparing reports, maintaining records, and aiding operational activities.

The position is fully remote and offers collaboration across Spokane Colleges. The incumbent will handle data collection, documentation, and presentations while maintaining confidentiality and supporting the college's strategic objectives.

Qualifications

• Knowledge of basic administrative procedures and/or office practices.
• Ability to prepare coherent and meaningful reports; write clearly and effectively with attention to details.
• Experience using Microsoft Office applications, including Excel and Word, as well as databases and electronic records management systems.
• Excellent written, verbal and interpersonal communication skills.
• Ability to assemble and edit documents in Adobe Acrobat.
• Ability to multi-task while paying attention to details and meeting strict deadlines.
• Ability to take initiative.
• Ability to work independently in the absence of the supervisor.

Responsibilities

• Prepare, format, and edit reports, presentations, meeting materials, and other documents.
• Maintain electronic and physical files, records, project documentation, and departmental reference materials.
• Support data collection activities by organizing information, entering data, verifying records, and preparing materials for analysis and reporting.
• Support the preparation and maintenance of compliance, accreditation, planning, and assessment documentation.
• Participate in training and professional development activities related to assigned duties.
• Maintain confidentiality of sensitive institutional, employee, student, and research-related information.
• Assist with surveys, assessments, accreditation activities, and other projects as assigned.
• Model professional decorum and mutual respect in all personal interactions.
• Support and advance Spokane Colleges' strategic plan and perform other duties as assigned.

Skills

MS Office

Excel

Word

Adobe Acrobat

Data entry

Communication

Education

Certificate or degree in Office Administration or related field

One year of clerical or office experience

Tools

Adobe Acrobat

Microsoft Office

Job description

Office Assistant 3 (Permanent classified paid hourly)

Office Assistant 3 (Permanent classified paid hourly)

Community Colleges of Spokane

Department: SCC President Office

Salary Range: $19.64 - $26.10

Starting salary for this position is: $19.64 (Hourly)Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

Applications will be accepted until 4:00 p.m. PST on 10/20/2026.

About the Office Assistant 3 (Permanent classified paid hourly)

JOB SUMMARY

Under the direction of the Executive Director of Institutional Effectiveness, Research & Planning, the Office Assistant supports institutional effectiveness, research, planning, accreditation, assessment, and related organizational initiatives. This position assists with projects, maintaining records and documentation, preparing reports and presentations, and supporting operational activities as assigned. This position is fully remote. Work assignments vary based on departmental priorities and may involve collaboration with personnel across Spokane Colleges.

This is a permanent classified paid hourly position.

DUTIES AND RESPONSIBILITIES

• Prepare, format, and edit reports, presentations, meeting materials, and other documents.
• Maintain electronic and physical files, records, project documentation, and departmental reference materials.
• Support data collection activities by organizing information, entering data, verifying records, and preparing materials for analysis and reporting.
• Support the preparation and maintenance of compliance, accreditation, planning, and assessment documentation.
• Participate in training and professional development activities related to assigned duties.
• Maintain confidentiality of sensitive institutional, employee, student, and research-related information.
• Assist with surveys, assessments, accreditation activities, and other projects as assigned.
• Model professional decorum and mutual respect in all personal interactions. *
• Support and advance Spokane Colleges' strategic plan and perform other duties as assigned. *

* Indicates an essential duty

COMPETENCIES

• Customer Focus
• Tech Savvy
• Plans and Aligns
• Collaborates
• Communicates Effectively
• Instills Trust
• Situational Adaptability

Learn more about https://ccs.spokane.edu/Working-for-Us/Competencies.

MINIMUM QUALIFICATIONS

• Knowledge of basic administrative procedures and/or office practices.
• Ability to prepare coherent and meaningful reports; write clearly and effectively with attention to details.
• Experience using Microsoft Office applications, including Excel and Word, as well as databases and electronic records management systems.
• Excellent written, verbal and interpersonal communication skills.
• Ability to assemble and edit documents in Adobe Acrobat.
• Ability to multi-task while paying attention to details and meeting strict deadlines.
• Ability to take initiative.
• Ability to work independently in the absence of the supervisor.

DESIRED QUALIFICATIONS

• Certificate or degree in Office Administration or a related field.
• One year of clerical or office experience.
• Experience assembling and editing documents using Adobe Acrobat.
• Experience working in a higher education setting.

PHYSICAL REQUIREMENTS

• This position is fully remote. Employees must maintain a suitable remote work environment and comply with Spokane Colleges' remote work requirements.
• Work is sedentary.
• Frequent use of computers and exposure to terminal screens.
• Frequent repetitive hand/wrist motions and finger manipulation.
• Work directly with students/clients.
• Frequent oral and auditory communication with others.
• Occasional kneeling, stooping, crouching, crawling, and climbing.
• Move up to 25 lbs. occasionally. Team lifts are encouraged and to be used at the employee's discretion.

CONDITIONS OF EMPLOYMENT

• Permanent classified paid hourly position.
• Work schedule will be determined by the supervisor.
• This position is overtime eligible.
• 6-month probationary period.
• Criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

https://ccs.spokane.edu/Working-for-Us/CCS-Employee-Benefits

Required Application Materials

• Cover letter - addressing your qualifications relevant to the responsibilities of this position.
• Resume.
• References - the names, addresses, and phone numbers of three professional references.

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at mailto:[e-mail].

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment. We comply with applicable federal and state civil rights laws, and prohibit discrimination, harassment, and retaliation in programs, activities, and employment based on race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, service-animal use, or other legally protected status.

To report a concern or ask about Title IX or access, contact Frederick Davis, Chief Human Resource Officer / Title IX Coordinator, at mailto:[e-mail] or 509-434-5037.