Allied Health Program Assistant

Back In Motion Chiropractic; Spokane (WA); On-site; USD 40,000 - 53,000; Full time

Job summary

Spokane Community College is seeking an Allied Health Program Assistant to provide clerical support for faculty and students in person at the SCC campus in Spokane. You will handle travel/purchasing, maintain student documents, and produce reports for the Dean and Program Directors.

Responsibilities include updating databases, preparing forms and communications, assisting with room setups, and protecting confidential information.

Qualifications

• Experience using computers and Microsoft 365 applications.
• Experience setting up and maintaining filing systems.
• Experience with online software to track clinical documentation.
• Excellent verbal, written, and interpersonal communication skills.
• Ability to manage a multi-line telephone system.
• Ability to multitask in a fast-paced environment.
• Ability to work independently or in a team.
• Maintain a high level of confidentiality.

Responsibilities

• Process divisional travel/purchasing; track and maintain files on required clinical student documentation and provide reports.
• Maintain databases for consistency and regulatory observations related to documentation.
• Provide clerical support by creating, updating, maintaining, and disseminating program forms or information; order supplies.
• Respond to requests for program information and services in person, in writing, or by phone.
• Assist with room setups, scanning appointments, and mailroom duties.
• Maintain security of computer lab equipment and manage locks and lockers.
• Prepare and distribute confidential faculty evaluation documents and hiring packets.
• Model professional decorum and comply with district policies and regulations.
• Support Spokane Colleges' strategic plan and perform other duties as assigned.

Skills

Microsoft 365 & Office tools

Communication skills

Organization & multitasking

Confidentiality

Education

Associate degree or higher

2+ years clerical experience

Tools

Microsoft Teams

Adobe Acrobat

Excel

Access

Outlook

Word

Job description

Department: SCC Allied Health

Salary Range: $3,565 - $4,746

Starting salary for this position is: $3,565 (Monthly)

Employees hired at the entry step of this range receive salary step advancement after six months and every 12 months thereafter. An employee hired at anything higher than the entry step of the range will have salary step advancement after 12 months and every 12 months thereafter until they reach the top of the salary range. Each salary step advancement will be approximately a 5% increase.

About Us

Spokane Community College, part of Spokane Colleges, serves 15,000 students with career technical, liberal arts, and adult education programs in Spokane and surrounding rural communities.

About the Allied Health Program Assistant

JOB SUMMARY- In Person Position

Under general supervision reporting to the Office Support Supervisor for Allied Health and Environmental Sciences providing support for the programs' faculty and students and will perform a variety of complex clerical projects and assignments such as tracking programs required clinical student documentation and providing student documentation reports to the Dean and Program Directors.

This position will also assist the Dean, Supervisor, Program Directors, Department Chair and faculty with travel/purchasing processes, inventory control, and will serve as primary contact with the public, program faculty and students regarding program policies and activities. Duties will also include maintaining clinical student files and checklists, faculty evaluations, creating forms, brochures and program information; coordinating coverage/security for computer labs, mailroom-workroom duties and support; and providing public, faculty and student assistance throughout the building.

DUTIES AND RESPONSIBILITIES

• Process divisional travel/purchasing; receive, track and maintain files/spreadsheets on programs required clinical student documentation and provide student documentation reports to the Dean, Program Directors, clinical coordinators and off-campus clinical sites.
• Process, update or ensure databases are maintained to ensure consistency and observation of various rules/regulations, i.e., student instructor/class evaluations, Travel, Purchasing, or other District entities as needed to ensure proper processing of documentation/paperwork.
• Provide clerical support to faculty, students, and staff by creating, updating, maintaining, and disseminating program and class forms or information. Order departmental and divisional supplies.
• Respond to written, in person, or telephone requests for program information, departmental policy, procedures, and services.
• Provide fax and copy machine assistance; assist with room set-ups; schedule appointments for student-performed scanning within allied health (i.e., echo, vascular, sonography); receive and distribute building mail and packages.
• Assist in maintaining the security of building computer lab equipment by locking and replenishing printer supplies. Maintain tracking and rotational issuance of locks and student lockers.
• Prepare and distribute confidential faculty evaluation documents; provide back-up to supervisor for dissemination and collection of hiring packets and supporting documents; package confidential documents for disposal; update division's staff information in district's online directory. Research building missing inventory list.
• Model professional decorum and mutual respect in all personal interactions.
• Comply with district policies, procedures and directives, state and federal regulations, orders and statutes and collective bargaining agreements.
• Support and advance the Spokane Colleges' strategic plan, and perform other duties as assigned.

* Indicates this is an essential duty.

COMPETENCIES

• Action Oriented
• Optimizes Work Processes
• Ensures Accountability
• Drives Results
• Collaborates
• Values Differences
• Communicates Effectively
• Instills Trust
• Demonstrates Self-Awareness
• Self-Development
• Nimble Learning
• Situational Adaptability

Learn more about https://ccs.spokane.edu/Working-for-Us/Competencies.

MINIMUM QUALIFICATIONS

• Experience using computers, using Microsoft 365, Outlook, Excel, Access, Word, Microsoft Teams, & Adobe Acrobat.
• Experience setting up and maintaining a manual and electronic filing system.
• Experience and/or ability to use online software for tracker of clinical documentations.
• Excellent verbal, written, and interpersonal communication skills; experience responding to inquiries on office and program policies and procedures.
• Ability to use and direct others in the proper use of multi-line telephone systems.
• Ability to work on and pivot between multiple tasks and work in a fast-paced environment.
• Ability to work independently without immediate support or within a team to plan and accomplish goals.
• Ability to complete projects with attention to detail and work independently in the absence of a supervisor
• Ability to maintain a high level of confidentiality.

DESIRED QUALIFICATIONS

• Associate degree or higher from an accredited institution. Or an equivalent mix of education and experience that demonstrates the candidate meets all competency requirements for this position.
• Two or more years of increasingly responsible clerical experience.
• Previous experience in providing support to multiple departments or staff members.
• Knowledge of Spokane Colleges and SCC class offerings and policies and procedures.
• Experience in a higher education environment.

CONDITIONS OF EMPLOYMENT

• Full-time schedule (12 months, 40 hours a week).
• This position is overtime eligible.
• 6-month probationary period.
• Criminal background check is required.
• This position is covered under a collective bargaining agreement. Membership is optional.

Person hired must be able to provide acceptable documentation of U.S. Citizenship or lawful authorization to work in the United States. This is an absolute condition of employment. An offer of employment will not carry with it any responsibility or obligation on the part of the district to sponsor an H1-B visa. In addition, the Spokane Colleges maintain a drug-free work environment and prohibits all smoking in the college buildings and state-owned vehicles. Must be able to successfully work in and promote a multicultural work and education environment.

Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. Once an applicant is chosen for a position, they are required to complete and submit a declaration regarding sexual misconduct and investigation per state law.

Benefits Information

Medical, dental, life and long term disability insurance benefits are provided as currently administered under Public Employees Benefits Board; WA State Retirement Plan; vacation and sick leave begin to accrue at the rate of 11.33 hours vacation and 8 hours sick leave per month, upon employment. (For positions that are less than full time, leave accruals will be prorated to the percentage of the position.) This position is designated a bargaining unit position and union membership is not a condition of employment. Leave accruals and usage are governed by the WFSE collective bargaining agreement.

https://ccs.spokane.edu/Working-for-Us/CCS-Employee-Benefits

For questions regarding a job application or the hiring process, or if you require an accommodation during the application or interview process, please contact HR at mailto:[e-mail].

Equal Opportunity Institution

Spokane Colleges provides equal opportunity in education and employment. We comply with applicable federal and state civil rights laws, and prohibit discrimination, harassment, and retaliation in programs, activities, and employment based on race, color, creed, religion, national origin, citizenship or immigration status, age, sex, pregnancy, sexual orientation, gender identity or expression, marital status, genetic information, disability, veteran or military status, service-animal use, or other legally protected status.

To report a concern or ask about Title IX or access, contact Frederick Davis, Chief Human Resource Officer / Title IX Coordinator, at mailto:[e-mail] or 509-434-5037.