Office Assistant 3 | CBCC

State of Washington; Clallam Bay (WA); On-site; USD 46,000 - 61,000; Full time

Benefits offered by this job

Remote/telework options

Up to 25 paid vacation days

Paid sick leave

Paid holidays

Generous retirement plan

Flex Spending Accounts

Dependent Care Assistance

Deferred Compensation

Bereavement leave

Job summary

Washington State Department of Corrections seeks an Office Assistant 3 at Clallam Bay Corrections Center. The role focuses on clerical support for C and D units and the RHU, handling complex clerical tasks, data processing, OnBase scanning, and report preparation.

You will perform advanced office work in alignment with DOC policies, including data entry in OMNI and preparing reports. The department emphasizes public service, equity, safety, and continuous improvement within a corrections

Qualifications

• Requires high school diploma or equivalent.
• Two years clerical experience preferred.
• Proficiency with Microsoft Word, Excel, and PowerPoint expected.
• Ability to write clearly, factually, and concisely.
• Ability to organize and prioritise work.
• Ability to identify, address and document rule violations.
• Strong keyboard/typing skills essential.

Responsibilities

• Provide clerical/secretarial support for unit operations including maintaining unit files, scanning to OnBase, preparing confidential reports and memos, and proofreading documents.
• Provide data entry into the OMNI database and assist with Public Disclosure requests.

Skills

Clerical experience

Typing skills

Writing clearly

Organize and prioritise work

Interpersonal skills

Identify and document rule violations

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Office Assistant 3 | CBCC

Full Time | Permanent

Location: Clallam Bay Corrections Center | Clallam Bay, WA

Salary Range: $4,096 - $5,425 Monthly

This position is represented by the Teamsters 117 bargaining unit.

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

The Washington State Department of Corrections is seeking a detail oriented and deadline conscious individual to join the Clallam Bay Corrections Center team as an Office Assistant 3 (OA3)! The goal of this position is to provide clerical support to the C and D units and the RHU while working independently and handling many complex clerical projects and assignments.

As an Office Assistant 3, you will provide direct clerical/secretarial support that could look like maintaining various files, scanning and advanced clerical support tasks including data processing, utilizing the OMNI database, and preparing reports as required and requested.

You will respond to requests that require knowledge of office/departmental policies and procedures in alignment with the Department of Corrections Mission: To improve public safety by positively changing lives. The candidate will have a strong knowledge of advanced office work, along with an understanding of DOC policies and procedures.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

As an Office Assistant 3, some of your duties will include:

• Providing clerical support for the Unit Operations to include:
  • Maintaining unit files to include fling and scanning to OnBase
  • Preparing confidential reports, letters, memos, and proofreading documents
  • Keeping track of monthly report data by gathering documents, completing distribution, and filing
  • Providing data entry support by entering chronological entries into OMNI database
  • Preparing spreadsheets using computers programs
  • Assisting with Public Disclosure requests
• Supporting facility operation systems

What we need (required qualifications):

• High school diploma or equivalent

What will make your application stand out (preferred qualifications):

• Two years clerical experience
• Knowledge of Microsoft programs including Word, Excel, and PowerPoint
• Ability to write clearly, factually, and concisely
• Ability to organize and prioritize work
• Ability to identify, address and document rule violations
• Demonstrate positive and professional interpersonal relationship skills
• Must have strong keyboard/typing skills

Vision:

Working together for safer communities.

Mission:

Improving public safety by positively changing lives.

Our Commitment:

To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This recruitment may be utilized to fill more than one position.
• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates. Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a "drop in" area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

Teamsters 117 represented positions receive 3 days of bereavement leave.

Retirement Options

• PERS: State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, visit the Department of Retirement Systems (DRS) or call 800-547-6657.
• PSERS: Many positions within DOC are covered by the Public Safety Employees' Retirement System (PSERS). If someone moves from a PERS-eligible position to a PSERS eligible position, they will retire under two different systems/plans. Contact DRS for more information.

For questions about this recruitment, or to request reasonable accommodation in the application process, please email [e-mail] or call us at 509-630-9160. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.