Administrative Assistant 4 | CBCC

State of Washington; United States; Remote; USD 52,000 - 70,000; Full time

Benefits offered by this job

Remote/telework options

Up to 25 paid vacation days

Sick leave and holidays

Generous retirement plan

Job summary

Washington State Department of Corrections (DOC) is seeking an Administrative Assistant 4 for the Superintendent at Clallam Bay Corrections Center. The role provides high-level administrative support, office management, and secretarial services to help oversee finance, staffing, operations, and programming within a complex correctional facility.

Qualified candidates have a HS diploma or GED and at least three years of progressively responsible administrative experience.

Qualifications

• High School diploma or GED and 3 years of related office/clerical experience.
• Formal education will substitute year-for-year for experience.
• Preferred: experience supervising or leading others.

Responsibilities

• Provide confidential administrative support to the Superintendent.
• Coordinate with the Superintendent's Office on policies, staffing, and budgeting.
• Manage calendars, meetings, travel, and correspondence for the Superintendent.
• Prepare written communications and maintain confidential files with policy compliance.
• Serve as CBCC Facility Logon ID Coordinator and records retention liaison.

Skills

Administrative support

Office management

Secretarial services

Confidentiality

Education

High School diploma or GED

Job description

Summary

Administrative Assistant 4

Full Time | Permanent

Location: Clallam Bay Corrections Center | Clallam Bay, WA

Salary Range: $4,633 - $6,299 Monthly

The candidate of choice must be comfortable working in a Prison environment as you will be required to work in facility daily.

This recruitment is open to current DOC employees only.

The Washington State Department of Corrections (DOC) has a unique role for a highly organized administrative professional to serve as the Administrative Assistant 4 to the Superintendent of Clallam Bay Corrections Center (CBCC)! CBCC is a 900-bed maximum, close, and medium-security facility for adult male individuals.

As the Administrative Assistant 4, you will provide complex and confidential administrative support, office management, and secretarial services while supporting the Superintendent's Office in overseeing financial management, policy, staffing, facility operations, incarcerated programming, and daily operations across living units and service departments, including Secured Housing.

Bring your organizational expertise and professionalism to a role that directly supports the leadership and operations of a complex correctional facility and contributes to DOC's mission of enhancing community safety and positively transforming lives.

Examples of duties

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community.

• Providing Administrative Support Superintendent which could look like:
• Providing confidential administrative support for the Appointing Authority who, as part of their regular course of duties formulates, determines and effectuates management policies with regards to labor relation policies; prepares for and participates in collective bargaining; and administers collective bargaining agreements
• Developing, coordinating, monitoring and/or facilitating the initiatives and projects assigned to or initiated by the Superintendent
• Independently providing timely collation of, and composition of, information as needed for the Superintendent
• Using independent judgement to compose written responses for correspondence and special projects
• Developing, typing, transcribing, proofreading, and editing all office correspondence to include confidential correspondence ensuring context is in compliance with policies and procedures
• Maintaining supervisory filing system for Superintendent’s direct reports (staff)
• Attending meetings as the Superintendents representative providing information and reports conclusions to the Superintendent and other appropriate staff
• Managing calendar, scheduling meetings, and committing the Superintendent’s time upon request
• Managing travel arrangements, i.e. hotel and car reservations
• Screening the Superintendent’s phone calls and visitors and returns phone calls
• Facilitating the contact for all incarcerated-to-incarcerated correspondence requests
• Managing the Functions of the Superintendent’s Office
• Assuming responsibility as the CBCC Facility Logon ID Coordinator (LID) & Coordinator/Liaison for records retention
• Other duties as assigned

Qualifications

What we need (required qualifications):

• High School diploma or GED AND
• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or other general administrative work. Note: Formal education will substitute year-for-year for experience.

What will make your application stand out (preferred qualifications):

• Experience supervising or leading the work of others.

Supplemental information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

Our Core Values:

• Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
• Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety. We respect, value, and listen to the thoughts, feelings and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
• People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
• Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
• Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.
• DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES

• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form. https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
• DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
• This recruitment may be utilized to fill more than one position.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

Telework Details

This position may be allocated for telework. If authorized for the role, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hotspot service at that time. Employees are expected to perform assigned duties in a safe manner, to take proper care all state-issued equipment, and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires, to potentially include components of the onboarding process. Some offices will have a drop in area available, however, a dedicated workspace within a DOC facility will not be provided.

What We Offer

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacation days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!*Teamsters 117 represented positions receive 3 days of bereavement leave.

PERS

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.